Sales Administrative Support & Facilities Coordinator

Overview

We are seeking a highly organized, proactive team member to support our Sales organization, maintain our professional facilities, and provide HR administrative support. This role blends administrative responsibilities with hands-on operational support. The ideal candidate demonstrates a professional manner and presence, communicates clearly and effectively, and works collaboratively with diverse personalities, priorities, and work styles.

Key Responsibilities

Facilities & Meeting Coordination

• Ensure the building, common areas, and meeting spaces are consistently clean, organized, and professionally presented for employees, clients, prospects, and visitors

• Manage meeting room scheduling and prepare rooms in advance, including setup, materials, and technology verification

• Coordinate meals and refreshments for on-site meetings and events, including ordering, setup, and post-event cleanup

• Reset and maintain meeting rooms and common areas after use, ensuring a professional environment throughout the day

• Serve as point of contact for facility coordination, including liaising with cleaning services, managing supplies, and addressing general facility needs

Sales Administrative Support

• Support Sales leadership and team members in preparing, updating, and organizing sales materials, presentations, and client-facing documents

• Maintain organized digital and physical files to ensure ready access to current sales assets and resources

• Support scheduling, coordination, and logistical preparation for sales meetings, internal planning sessions, and client engagements

• Manage the sample room inventory and distribution system

• Coordinate materials for sales events, trade shows, and presentations, including inventory management and logistics

• Assist with ordering sales literature and office supplies

• Support the creation and distribution of Factory Sales reports to the sales team

• Handle package receipt and distribution for Sales management

• Coordinate travel logistics, including flight booking and travel documentation

• Provide general administrative support to Sales management as needed

HR Administrative Support

• Support the onboarding process for new employees, including equipment coordination, account setup, and documentation

• Maintain HR records and personnel files with accuracy and strict confidentiality

• Assist with offboarding coordination as needed

• Support HR administrative needs as requested by the HR department

Qualifications

• Strong organizational and time management skills with the ability to manage multiple tasks and shifting priorities

• Professional demeanor with the ability to interact comfortably and effectively with diverse personalities and communication styles

• Clear and articulate verbal and written communication skills

• Proactive mindset with willingness to take ownership of tasks—both administrative and hands-on

• Ability to work 100% on-site

• Physical ability to support facilities and meeting setup, including lifting, carrying, and moving items up to 25 lbs; bending, reaching, and walking throughout the facility as needed

• Advanced proficiency in Microsoft Excel (pivot tables, formulas, data analysis), PowerPoint (presentation creation and formatting), and Adobe Acrobat (PDF editing and manipulation)

• Strong ability to quickly learn and master new software tools and applications as business needs evolve; demonstrated willingness to build technical skills independently

• Prior experience in administrative support, office coordination, hospitality, or sales support (preferred)

What We're Looking For

A dependable, detail-oriented professional who takes pride in creating a polished, organized workplace. Someone who genuinely enjoys supporting a fast-paced Sales team, interacting with diverse personalities, balancing competing priorities, and ensuring that our office environment reflects URELL, Inc.'s professionalism and commitment to excellence.