What are the responsibilities and job description for the Construction Administrative Assistant position at Urbano Design & Build LLC?
Position Summary
The Construction Administrative Assistant supports the Owner on tasks associated with meeting the needs of the owner, developers, construction, accounting and management teams. Ideal characteristics include professional demeanor, courteous and team player. Strong self-awareness and inherent ability to accept and learn from constructive feedback is required. Needs to have a strong attention to detail and great organizational skills.
Minimum Qualifications
- Bachelor’s degree preferred
- 5-7 years’ experience in an office setting supporting executives/owners
- Knowledge of Microsoft Suite
- Experience with Quickbooks
- Experience with construction contracts a plus
- Valid Texas Driver License with acceptable MVR
Typical Duties
- Provides administrative assistance to include, but not limited to: drafting and editing emails and memos, editing and revising construction project contracts and preparing communications on the executive's behalf.
- Safeguards confidentiality of Company by exercising discretion in communicating to staff, contractors and vendors.
- Serves as liaison between team and the Owner.
- Maintains comprehensive and accurate corporate records, documents and reports.
- Assists development team by managing project work-flow and overseeing milestones for projects.
- Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving and making adjustments to plans.
- Coordinates meetings to include, but not limited to: scheduling, sending reminders and arranging catering.
- Conducts light accounting duties to include, but not limited to: account receivables, billing, invoice processing, and purchase orders.
- Serves as event coordinator for various company functions.
- Coordinates daily schedule and current project assessments.
- Assists in daily office activities, policies, procedures and operations.
- Completes errands as requested.
- Performs other duties, tasks and special projects as assigned.
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day-to-day. The candidate selected for employment will be required to submit to a criminal background check, education verification and drug test.
Equal Employment Opportunity Employer M/F/D/V