Director of Business Services

JOB TITLE: Director of Business Services

CLASSIFICATION: Administrative

FLSA STATUS: Exempt

IMMEDIATE SUPERVISOR: Superintendent of Schools

RECEIVES GUIDANCE FROM: Superintendent’s Cabinet

PURPOSE OF THE POSITION:  

Provides leadership in administering the business operations of the district.  Directly responsible for a continuous study of all available revenue and expenditures of school funds; in collaboration with the superintendent responsible for preparation of the district budget.  Allocates, monitors, and evaluates the district annual budget as well as department and building budgets and expenditures.  Act as advisor to the Superintendent and Board of Directors on all questions relating to the business and financial affairs of the district.

QUALIFICATIONS:  

(Skills, Knowledge, Abilities, Education, Certification/Licensure, Experience, Equipment)

1. Skills, Knowledge, and Abilities
1. Ability to provide leadership and supervise personnel in accordance with district policy and state and federal mandates.
2. Knowledge of accounting and budgeting best practices.
3. Knowledge of security and emergency procedures.
4. Knowledge of facility management and planning. 
5. Proficient on Microsoft Office (Excel, Power Point, Word).
6. Ability to organize and think clearly while communicating, organizing and evaluating.
7. Knowledge of district organizational structure and function, as well as laws, rules and regulations pertaining thereto.
8. Ability to communicate within the structure of the organization as well as the community.
9. Ability to clearly articulate goals and expectations to adults and students.
2. Education
1. Bachelor’s degree in business related field.
3. Certification/Licensure
1. Iowa School Business Official Authorization with the Iowa Board of Educational Examiners, or ability to obtain. 
2. Must be bondable.
4. Experience
1. A minimum of two years of highly successful related fiscal management experience in an Iowa school district preferred
1.  A minimum of one year of experience in a supervisory capacity preferred.
2. Must have a comprehensive and current knowledge and understanding of all phases of local, state and national finances as they relate to the school district budget and the operation of the school district
5. Equipment
1. Office equipment such as two-way radios, cell phone, multi-line phone system, fax machines, copiers, and computers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

The following duties are normal for this position.  These are not to be construed as exclusive or all inclusive.  Other duties may be required and assigned.

1. Prepare certified and operating budgets in accordance with district financial goals.
2. Perform regular analysis of operating budget and communicate results to administration and Board of Directors.
3. Prepare enrollment projections, long range plans and projections pertinent to the financial needs of the district.
4. Prepare multi-year projections of revenues and expenditures.
5. Oversee implementation of grants and categorical funded projects.
6. Ensure compliance with bond and debt related issues.
7. Provide regular counsel and advice to the board and program administrators on fiscal and operational areas.
8. Optimize the handling of bank and deposit relationships and initiate strategies to enhance cash position and ensure appropriate investment of district funds as prescribed by Iowa Code and District policies.
9. Administer the continuous maintenance of property records.
10. Direct and implement an effective system of internal financial controls.
11. Oversee the maintenance of finance and business related records, reports and district files as determined by district policy and state laws.
12. Ensure district compliance with pertinent state and federal regulatory programs.
13. Communicate district budget and operational information to the community as needed.
14. Ensure accounting procedures meet state requirements for all accounts.
15. Provide timely payment of bills and other accounts payable, prepare payroll.
16. Prepare monthly reports for the Board and program administrators highlighting variances in revenues and expenditures.
17. Serve on the Superintendent’s Cabinet.
18. Investigate operations through appropriate internal audit procedures.
19. Complete, monitor and report activities applicable to state and federally funded programs. 
20. Maintain liaison with appropriate county and state officials as related to the fiscal operations of the district.
21. Arrange and coordinate preparation of documents for the annual financial audit.
22. Implement audit suggestions regarding corrections, adjustments, internal controls and segregation of duties in the business office.
23. Oversee the district’s employee benefit program, including the district self-insurance program.
24. Ensure that payroll checks are issued to all district employees on a timely basis.
25. Ensure timely payments of employee withholdings to appropriate government and retirement systems.
26. Monitor compliance with 403B rules.
27. Ensure timely submission of State and federal payments and reports.
28. Periodically gather comparison data on salary and benefits for negotiations.
29. Plan and coordinate the development of statistical, financial and management information related to employee relations.
30. Provides guidance for administration of the District Master Contract and other personnel contracts. 
31. Manage the district insurance program related to property, worker compensation, liability, district-owned vehicles and employee health benefit programs.
32. Serve on the District Crisis Team.
33. Operate within the policies of and implement regulations developed by the District.
34. Establish annual personal and professional development goals focused upon effective leadership characteristics and specific job performance target areas.
35. Participate in workshops, conferences and / or other activities designed to maintain knowledge and skills regarding educational management, employee supervision and other matters pertaining to effective management.
36. Develop proposed policies relating to financial management for Board consideration.
37. Perform additional duties and responsibilities as assigned by the Superintendent of Schools.
38. Regularly confer with building principals and administrators regarding problems / solutions related to district operations.
39. Work with commissioned architects in the construction and remodeling of facilities to ensure compliance with district requirements and economy.
40. Review all contracts between the district and outside contractors prior to board review.
41. Serve as an Officer of the Board as Treasurer with related duties and responsibilities.
42. Supervise and evaluate Business Office personnel and budget.
43. Oversee the day-to-day operations of the district finance and business functions.
44. Recruit, interview and recommend qualified personnel for approved staff openings.
45. Establish orientation, staff development, and professional learning programs related to district finance and business functions.
46. Evaluate subordinate staff and make employment recommendations to the Superintendent.
47. Provides general supervision and guidance of the school district’s support services (Nutrition Services, Community Education, Adventuretime) finances and budgeting, and annual revenue and expenses in accordance with district policies, and state and federal regulations.
48. Serves as primary district contact for transportation providers.
49. Communicates with and promotes and maintains a professional relationship with transportation providers.
50. Assist with the development of plans of compliance with safety regulations for school facilities and for preventative maintenance.
51. Make recommendations to the Superintendent and Board of needed repair and maintenance items that should be included in the budget.
52. Perform other duties as assigned. 

SUPERVISION OF OTHERS:  

1. Business Office

PHYSICAL REQUIREMENTS:

1. Repetitious bending, lifting, stooping, kneeling, hand movement and lifting up to 50 lbs.
2. Ability to organize and think clearly while communicating, organizing, and evaluating.
3. Drug, tobacco, and alcohol free while working.
4. Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.
5. Ability to operate a motor vehicle used to travel between sites.

WORKING CONDITIONS:

1. Majority of work is performed in an office or school setting.
2. Occasional exposure to body fluids, fumes, noise, and hazardous materials and emergency situations.

1. Some evening or weekend work required (including attendance at Board meetings)

TERMS OF EMPLOYMENT:

1. Annual Contract
2. 12-month position
3. Per board policies and administrative guidelines
4. Performance evaluated annually