Land Administration Analyst

Owner Relations Specialist

Urban Oil & Gas Group, LLC

Urban Oil & Gas Group, LLC is a private firm specializing in direct investments in oil and gas producing assets. Since 2010, we have been acquiring and operating oil and gas properties, and we currently operate nearly 5,000 wells across multiple states. We are a team of energetic, results-driven professionals who thrive in a collaborative and relaxed work environment.

Summary

The Land Administration Analyst supports the Land/Legal function by administering payment and notice obligations, coordinating partner AFE notices and elections, maintaining organized and current lease/ROW files and records, maintaining digital records, and serving as the first point of contact for landowner inquiries.

Key responsibilities

• Obligation administration and notices: Maintain an obligations calendar (rentals, minimum royalties, shut-in, ROW annuals, expirations, escalations, renewals). Prepare and send required notices and letters to lessors and agencies; coordinate inputs from Operations, Accounting, and Legal; and file proof of compliance.
• AFE distribution and partner coordination: Distribute AFEs to working-interest partners per JOAs, track responses and approvals, monitor deadlines, and maintain a clear audit trail of correspondence and status.
• Owner relations (front line): Answer and triage all incoming calls and emails from landowners and lessors; address general questions (payments, obligations, surface access, contact updates), document interactions, and route items to Division Order, Accounting, Legal, or Operations as appropriate; follow through to resolution.
• Records and file management: Keep lease and ROW files complete and organized (executed instruments, addenda, memos, correspondence, title opinions, curative). Capture key provisions (pooling, Pugh, depth restrictions, shut-in, consent and assignment) and cross-references in the lease records system and SharePoint.
• Data quality and updates: Enter and quality-check new agreements, assignments, amendments, and releases; update acreage, HBP or term status, obligations, and key dates; maintain unit and lease schedules and working-interest and acreage recaps for internal use.
• Cost tracking and workflows: Track and reconcile costs tied to obligations (rentals, minimum royalties, ROW fees), AFEs, and broker invoices; coordinate with Accounting on coding, approvals, and AFE-to-actual variances; surface anomalies promptly.
• A&D support (as needed): Assemble clean data rooms and exports, pull obligation summaries, and help cure routine items called out in title opinions or buyer and seller checklists.
• Process discipline: Use standard templates, naming conventions, and routing and approval workflows; continuously improve checklists and SOPs to reduce misses and cycle time.

Qualifications

• Minimum 5 years in land administration, lease analyst, or land tech roles supporting obligations, records, and owner or partner communications.
• Working knowledge of oil and gas lease terms and obligations (rentals, shut-in, Pugh, pooling, consents, assignments, depth clauses) and basic JOA and AFE processes.
• Experience handling landowner and lessor calls with professionalism and clear documentation; knows when and how to escalate to Division Order, Accounting, or Legal.
• Proficiency with lease records systems and document management (e.g., iLandman, Enverus; SharePoint or OneDrive); strong Excel skills for tracking and reconciliations.
• Organized, detail-accurate, deadline-reliable; able to manage a high-volume queue and cross-functional inputs.