What are the responsibilities and job description for the Grant Administrator position at Urban Dove Inc?
ABOUT THE POSITION:
The Grants Administrator at Urban Dove is a Senior Associate position who manages the Urban Dove public and private grants portfolio. The Grants Administrator will oversee the full grant lifecycle—from proposal development and submission to compliance, reporting, and closeout. This role requires strong organizational understanding of nonprofit grant funding, and the ability to manage multiple deadlines and stakeholders. The Grants Administrator works cross-functionally with program, finance, and development teams to support the organization’s fundraising and grant compliance efforts.
ABOUT THE ORGANIZATION:
The Central Office is the non-profit entity that manages the Urban Dove Charter Schools. The CMO provides a wide range of services–including back office functions, accounting, hiring, professional development, data analysis, public relations, advocacy, and more. The CMO is also responsible for providing support structures for the schools and ensuring proper replication of the model as the organization expands.
CORE RESPONSIBILITIES:
Grant Management & Administration
- Maintain a comprehensive grants calendar including deadlines for applications, reports, renewals, and audits.
- Prepare and submit timely and accurate grant proposals, reports, and supporting documentation.
- Track grant awards, expenditures, and ensure compliance with funder requirements.
- Monitor grant budgets and coordinate with finance to ensure accurate financial reporting and invoicing.
- Assist in developing grant budgets in coordination with program and finance staff.
Compliance & Reporting
- Ensure compliance with all federal, state, and private funding regulations and organizational policies.
- Maintain accurate and organized grant files and records for audit and reporting purposes.
- Collaborate with program staff to gather data and outcomes for narrative reports.
- Support post-award activities, including contract review, sub-recipient monitoring (if applicable), and closeout procedures.
Research & Prospecting
- Research new grant opportunities that align with the organization's strategic priorities.
- Maintain a pipeline of prospective funders and application deadlines.
- Support development team in identifying and cultivating new grant opportunities.
- Bachelor’s Degree required; advanced degree preferred.
- Demonstrable success in securing substantial public grants.
- Familiarity with grant budgeting, management, and funding cycles.
- Self-motivated with the ability to work both independently and collaboratively in a dynamic setting.
- Exceptional writing and communication skills.
- Strategic and creative thinking capabilities.
- Proficiency in handling multiple tasks within tight deadlines.
- Professional demeanor.
OUR MISSION:
Urban Dove energizes, educates, and empowers young people through our network of UD Team Charter Schools serving over-age/under-credited high school students. UD Team's innovative model uses sports, teams, restorative practices and mentoring to create a culture of high expectations and shared responsibility. By instilling our core values of Teamwork, Leadership and Communication, we develop our students into confident young adults ready to reach their full potential.
OUR VISION:
Urban Dove envisions a world where all children receive the high-quality education and support they need and deserve. Through education, they will acquire the critical skills needed to develop into economically, socially, and emotionally independent adults who are empowered to create a more just and equitable society for future generations.
EEOC:
Urban Dove provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Compensation details: 60000-66000 Yearly Salary
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