What are the responsibilities and job description for the Executive Assistant & Office Coordinator position at Upswell Marketing?
Description
This role is for someone who likes to stay one step ahead
UpSwell is looking for an Executive Assistant & Office Coordinator who enjoys being organized, keeping things running smoothly, and supporting a fast-moving team.
This is a highly visible role where you will work closely with leadership, help manage day-to-day operations, and play a key part in creating a positive and well-run office environment.
If you take pride in being reliable, detail-oriented, and proactive, this is a strong opportunity to build your career.
About UpSwell
UpSwell is a nationally recognized marketing agency helping multi-location brands drive measurable revenue through direct mail, digital marketing, and data-driven strategy. We partner with growing brands, franchise systems, and private equity-backed organizations to deliver marketing that actually drives results.
We are in a strong growth phase, building a collaborative, high-performing team and continuing to scale our impact—while maintaining a culture recognized as one of the Best & Brightest Companies to Work For in the Nation.
What You Will Do
Executive Support
- Keep executive calendars organized and updated
- Coordinate meetings, travel, and scheduling priorities
- Provide administrative support to leadership
- Communicate professionally on behalf of executives when needed
Office Coordination
- Keep the office organized, stocked, and running smoothly
- Coordinate supplies, snacks, and day-to-day needs
- Assist with vendor coordination and general office logistics
- Support onboarding logistics for new hires (workspace setup, coordination with IT/HR)
Events & Culture
- Assist with planning team meetings and company events
- Coordinate logistics including scheduling, food, and supplies
- Help maintain a positive, organized, and welcoming office environment
What Success Looks Like
- Leadership schedules run smoothly and efficiently
- The office feels organized, well-supported, and professional
- Employees have what they need day-to-day without friction
- Events and internal activities are well planned and executed
Requirements
Who You Are
- 1–3 years of experience in administrative support, office coordination, or similar roles
- Highly organized with strong attention to detail
- Proactive and dependable, with the ability to anticipate needs
- Strong communication and interpersonal skills
- Comfortable managing multiple priorities in a fast-paced environment
- Professional and able to handle confidential information appropriately
- A bachelor’s degree is preferred but not required.
Why Join UpSwell
- Growing company with strong momentum and opportunity to develop your skills
- Exposure to leadership and insight into how a business operates
- A role where you can take ownership and make a visible impact
- Collaborative, supportive team environment
Bottom Line
This is a great opportunity for someone early in their career who wants to grow, learn, and play an important role in a fast-moving company.
If you are organized, dependable, and enjoy helping teams operate at a higher level, we would love to hear from you.