What are the responsibilities and job description for the Accounts Receivable Specialist position at Upstate Systems?
Company Description
Upstate Systems is an HVAC Distributor with locations located in Rochester, Buffalo, and Syracuse. The company is committed to providing high-quality products and parts in the heating and airconditioning industry. Driven by a strong focus on excellence, teamwork, and customer service, Upstate Systems prides itself on being the #1 distributor for residential and commercial businesses in Western and Central NY. The company remains dedicated to fostering a collaborative and professional environment for its employees across all business operations.
Role Description
This is a full-time, on-site role for an Accounts Receivable Specialist based in Rochester, NY at 3277 Brighton Henrietta Town Line Road. The Accounts Receivable Specialist will be responsible for managing the invoicing process, recording and reconciling accounts receivable transactions, and monitoring outstanding company debts. Key duties include coordinating with clients for timely payments, maintaining accurate financial records, analyzing account discrepancies, and assisting in debt collection efforts to support company cash flow objectives. The role also requires efficient communication with internal teams to ensure the resolution of payment-related issues.
Qualifications
- Strong skills in Finance and Invoicing processes
- Proficiency in Debt Collection and managing payment follow-up
- Exceptional Communication and Analytical Skills for problem-solving and client management
- High level of attention to detail and accuracy in financial transactions
- Proficient in Microsoft Office Suite, especially Excel, and accounting software
- Relevant experience in accounts receivable or financial operations; construction industry experience is a plus
- Bachelor’s degree in Accounting, Finance, or a related field preferred