What are the responsibilities and job description for the Office Manager position at Upstate Addiction Treatment Center?
Office Manager
Upstate Addiction Treatment Centers (UATC) | Clifton Park, NY
Full-Time | Reports to the Executive Director | $50,000 - 55,000 per year
About Us
Upstate Addiction Treatment Centers (UATC) is a new outpatient substance use treatment program opening in Clifton Park, NY. We offer Intensive Outpatient (IOS) and Outpatient services, medication-assisted treatment, and care for co-occurring mental health needs, with a focus on individualized, evidence-based treatment that helps clients and families achieve lasting recovery.
The Role
We’re looking for an organized, steady Office Manager to keep our front office running smoothly as we open our doors. You’ll handle day-to-day operations, coordinate client intake, and support the Executive Director with billing and administrative work. Because we’re a new program, you’ll also help set up the office systems and routines the team will rely on.
What You’ll Do
- Manage daily office operations, including scheduling, phones, and front desk coverage
- Coordinate client intake: paperwork, consents, insurance information, and accurate entry into the EHR
- Serve as the link between clinical and administrative staff so information moves quickly and accurately
- Protect client confidentiality and keep records compliant with HIPAA and 42 CFR Part 2
- Support billing, accounts receivable, and payroll processing
- Manage supplies, vendors, and facility upkeep so the space stays clean, safe, and welcoming
- Schedule staff meetings, trainings, and client appointments
- Track basic operational data and help keep office policies and procedures current
What We’re Looking For
- 3 years of office management experience, ideally in healthcare or behavioral health
- Experience with EHR systems and strong Microsoft Office skills, especially Excel
- Working knowledge of billing and payroll; experience with outpatient SUD programs is a plus
- Strong organization and attention to detail in a busy, fast-moving setting
- A calm, respectful, compassionate approach with clients, staff, and vendors
- Associate’s or Bachelor’s degree in business or healthcare administration preferred
Why Join UATC
Join a new program from day one and help shape how it runs, while supporting people and families on their path to recovery.
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- Health insurance
Experience:
- Office management: 3 years (Preferred)
Work Location: In person
Salary : $50,000 - $55,000