Project Support Coordinator

Position Overview

We are seeking an organized, detail-oriented Project Coordinator to support a high-performing grant program team in a fast-paced infrastructure environment. This is a cross-functional support role that spans scheduling, procurement coordination, compliance documentation, and stakeholder communication. The ideal candidate is a strong administrative professional who drives action items to completion, communicates proactively, and brings order to complex, multi-workstream environments.

Key Responsibilities

Project Coordination and Scheduling

•      Maintain master schedules, action item trackers, and milestone logs across multiple concurrent programs

•      Monitor progress against key deadlines and surface risks or delays to program managers in advance

•      Prepare meeting agendas, facilitate note-taking, and distribute action items with clear owners and due dates

•      Follow up on outstanding action items to ensure completion, not just communication

Procurement and RFP Support

•      Coordinate RFP preparation, posting, intake, and Q and A management in support of program managers

•      Track change orders, contract execution milestones, and DocuSign routing workflows

•      Support invoice review processes, including coordinating with vendors on proper line-item documentation and routing invoices to appropriate budget categories

•      Reduce procurement pipeline bottlenecks by managing document handoffs and routing materials for timely review and approval

Document Management and Compliance Support

•      Build and maintain organized shared document repositories, ensuring current and accessible records across all active programs

•      Support compliance calendars, reporting deadlines, and deliverable submission tracking

•      Assist in assembling and formatting reports, compliance packages, and stakeholder communications

•      Maintain decision logs, risk registers, and project tracking tools on a consistent, up-to-date basis

Stakeholder and Outreach Coordination

•      Coordinate scheduling, follow-up, and documentation for community and stakeholder engagement activities

•      Serve as an administrative liaison to external contractors and vendors, tracking deliverables and flagging accountability gaps

•      Prepare outreach materials, meeting summaries, and correspondence for external stakeholders

Qualifications

Required

•      3 or more years of experience in a project coordinator, project administrator, or program support role

•      Proven ability to manage multiple priorities and track action items across complex, multi-stakeholder environments

•      Strong written and verbal communication skills, including drafting meeting notes, status updates, and formal correspondence

•      Proficiency with Microsoft Office Suite, including SharePoint, Teams, Excel, and Outlook

•      Experience supporting procurement or contracting processes, including RFP coordination or contract administration support

•      High degree of organization and follow-through, with a bias toward proactive communication

Preferred

•      Experience supporting federal grant-funded programs or infrastructure projects

•      Familiarity with grant compliance requirements, reporting obligations, or post-award administration

•      Experience with project management platforms such as Smartsheet or similar tools

•      Background in telecommunications, broadband, or construction project environments

•      Experience working with tribal organizations, rural communities, or government stakeholders

Work Environment

This is a hybrid position based in Anchorage, Alaska, requiring three days per week in the office and two days remote. The role operates in a deadline-driven environment supporting active, multi-phase programs. Occasional travel to project sites or stakeholder meetings may be required.

What We Offer

•      Competitive hourly compensation of $30.00 to $40.00 per hour, commensurate with experience

•      Hybrid work schedule with remote flexibility

•      The opportunity to contribute to programs with meaningful community and infrastructure impact

•      A collaborative, mission-driven team environment