Executive Assistant

Job Type: 6-month Contract-to-Hire

Schedule: Monday-Friday; 8am - 5pm

Overview

The Executive Assistant will provide administrative support to the CHRO and will be responsible for a wide ranging, diverse group of tasks. As a key member of the team, the Executive Assistant will schedule and will coordinate site visits, make travel arrangements, manages calendars, process expense reports and other various administrative tasks.

Responsibilities

• Builds successful relationships with Executives and Executive Assistant’s across the company's network of hospitals.
• Manages, prepares and distributes executive correspondence.
• Prepares, revises and reviews documents including, but not limited to, operational reports, presentations, reference material, policies and procedures and contracts (Power Point presentations, Word documents, Excel Spreadsheets, etc.).
• Maintains daily calendar and schedule for designated corporate staff members via Microsoft Outlook.
• Upholds the utmost level of confidentiality and provides priority updates and alerts to executive team.
• Coordinates activities relating to on-site and off-site meetings and conferences including hotel and travel arrangements, itineraries, preparation of support materials, meal planning and related tasks.
• Coordinates travel arrangements for members of department.
• Processes and submits travel expense reports for the entire department for timely reimbursement.
• Provides support to departments when needed to cover for absences, heavy workload, etc.
• Maintains an accurate and efficient filing system.
• Performs other duties as assigned.

Qualifications

• Associate's Degree or High School Diploma; Bachelor's Degree HIGHLY preferred.
• 5 years' of experience as a C-Suite Executive Assistant
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with calendar management
• Excellent typing skills with attention to detail in data entry tasks.
• Strong clerical experience with the ability to maintain confidentiality in sensitive matters.