What are the responsibilities and job description for the Tax Collection Specialist (Accountant) position at Upper Darby School District?
Tax Collection Specialist (Accountant) needed for our Business Office.
Available immediately, permanent full time position.
Classification - Unclassified - Salary Range - Based on Experience
REPORTS TO: Controller
Job Goal:
Responsible for supporting the administration of school district tax collection processes, including maintaining taxpayer records, processing payments, reconciling accounts, preparing reports, and assisting taxpayers with inquiries. The position ensures compliance with applicable Pennsylvania tax regulations, district policies, and established accounting procedures while providing accurate financial recordkeeping and customer service.
Essential Functions:
| Process and record real estate, interim, and other applicable school taxes in accordance with district procedures and Pennsylvania regulations. |
| Maintain accurate taxpayer records, billing information, and account histories. |
| Assist in the preparation and distribution of tax bills, notices, receipts, tax certifications, and other related correspondence. |
| Monitor tax payment activity and update records accordingly. |
| Reconcile tax collections with bank deposits and financial system records. |
| Prepare daily, monthly, and annual tax collection reports as assigned. |
| Assist with preparation of documentation required for audits and financial reporting. |
| Maintain accurate files for tax-related financial records. |
| Respond to taxpayer inquiries regarding tax bills, payment options, due dates, penalties, and account balances. |
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Assist taxpayers with payment processing and documentation requests. |
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Communicate with tax collectors, municipalities, county offices, and other agencies as needed. |
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Ensure compliance with district policies, Pennsylvania tax collection procedures, and applicable reporting requirements. |
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Maintain confidential financial and taxpayer information in accordance with district policies and applicable regulations. |
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Assist with maintaining procedures and documentation related to tax collection processes. |
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Prepare correspondence, spreadsheets, and departmental reports. |
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Maintain organized electronic and paper filing systems. |
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Serve as additional support and back-up for the front desk as needed. |
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Business and operations departments ad-hoc projects as assigned in the non-tax months (March-June) supporting organizational priorities. |
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Performs other duties as assigned. |
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Performs in accordance with school policy, administrative regulations, state and federal laws. |
Qualifications:
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Education |
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Education Level |
Education Dtails |
Req |
Pref |
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High School |
X |
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Work Experience |
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Experience |
Experience Details |
Req |
Pref |
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Prior experience in tax collection, accounting, or finance |
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X |
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Cognitive Ability |
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Ability to communicate effectively. |
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Ability to organize tasks. |
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Ability to exercise good judgment. |
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Ability to follow written and verbal directions, to read and write, to communicate effectively, to organize tasks, to handle multiple tasks, and to exercise good judgment. |
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Ability to establish and maintain rapport with students, parents, athletic staff, alumni, Joint Operating Committee members, booster groups, staff, co-workers, and general community. |
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Ability to work on multiple tasks and prioritize appropriately. |
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Ability to recognize areas of concern and propose or recommend appropriate solutions to problems. |
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Maintains productive working relationship with immediate supervisor. |
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Specific Skills |
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Must possess active listening skills. |
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Plans and prioritizes assignments effectively. Able to handle several ongoing tasks and projects at once. |
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Able to adjust to changes in the work environment. |
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Reports to work on time, gives a full day’s work and makes effective use of time while on the job. |
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Maintains a good attitude toward administration, fellow employees and the public. |
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Demonstrates the ability to acquire the skill required to operate new and existing software and hardware. |
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Proofreads work for grammar and spelling accuracy. |
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Ability to compose clear, concise sentences and paragraphs. |
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Workplace Expectations |
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Acknowledges individuals’ requests and handles them in a friendly and courteous manner. |
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Promotes a positive team environment through active cooperation with others. |
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Maintains awareness of the Career and Technology Center’s policies and procedures. Follows the chain of command. |
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Shows initiative and works with minimal supervision. |
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When appropriate, incorporates progressive ideas/concepts into daily responsibilities. |
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Responds appropriately to supervision and direction. |
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Dresses appropriately for job environment. |
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Ability to follow directions and give direction to others. |
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Ability to work independently and make work-related decisions. |
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Ability to exercise good judgment in prioritizing tasks. |
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Ability to communicate effectively at all organizational levels. |
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Ability to use computer technology efficiently including word processing, presentation/webpage software, PowerPoint and Excel software applications. |
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Ability to appropriately handle confidential information in accordance with Career and Technology Center policies. |
INTERESTED APPLICANTS SHOULD APPLY BY VISITING www.upperdarbysd.org>
Services>Human Resources>Employment Opportunities
The Upper Darby School District is an equal opportunity education institution and does not discriminate in its educational programs, activities, or employment practices on the basis of race, color, national origin, sexual orientation, disability, age, religion, ancestry, union membership, or any other legally protected category. Announcement of this policy is in accordance with state law, including the Pennsylvania Human Relations Act, and with federal law, including Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, and the Americans with Disabilities Act of 1990.