Administration - Confidential Secretary - Accountant II

Accountant II needed for our Business Office.

Available immediately, permanent full time position. 

Classification - Confidential Secretary  - salary based on experience.  

JOB GOAL: The Accountant II is responsible for performing intermediate to advanced accounting duties in support of the school district's financial operations. This position ensures accurate financial reporting, compliance with state and federal requirements, and assists with budget preparation, grant management, and auditing processes. The Accountant II works under the supervision of the Controller and collaborates with district administrators and staff to maintain sound fiscal practices.

ESSENTIAL FUNCTIONS: 

1. Prepare, review, and maintain general ledger entries, account reconciliations, and journal vouchers.
2. Analyze, reconcile, and process food services invoices and related federal reimbursement claims.
3. Monitor and track grant revenues and expenditures to ensure compliance with program requirements.
4. Assist with payroll and benefits reconciliations, retirement reporting, and related financial processes.
5. Review capital projects, purchase orders, invoices, and payment vouchers for accuracy and proper account coding.
6. Support annual external audits, providing schedules, reconciliations, and supporting documentation.
7. Prepare reports required by the Pennsylvania Department of Education (PDE) and other regulatory agencies.
8. Ensure compliance with Governmental Accounting Standards Board (GASB) requirements and district policies.
9. Provide financial analysis and recommendations to administration regarding expenditures and cost-saving measures.
10. Maintain confidentiality of financial and employee records at all times.
Performs other duties as assigned.
Performs in accordance with school policy, administrative regulations, state and federal laws.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION

Education Level                                       Education Details                               Req            Pref

High School                                                                                                      X
Bachelors Degree                           In Accounting, Finance or related field                              X
WORK EXPERIENCE

Experience                                              Experience Details                             Req             Pref

3-5 years                                       Prior experience in the field of Accounting                         X
LICENSES AND CERTIFICATIONS

Enter Licenses/Certifications                      Lic/Certification Details                     Req              Pref

                                                        Certified Public Accountant (CPA)                                   X

SCOPE

Analytical Demands

• Recurring analytical demands. Analysis involves gathering and interpreting data to resolve problems of moderate complexity (e.g., diagnosing equipment malfunctions to determine probable cause for breakdown and/or most appropriate means of correction).

SUPERVISION

• No supervisory duties.

SENSORY ABILITIES

• Visual acuity and auditory acuity.
• Ability to communicate effectively in all aspects of the job.

TEMPERAMENT

• Must possess excellent interpersonal skills.
• Ability to make judgments and work under high level of stress.
• Must be cooperative, congenial, and service oriented.
• Able to make judgments and work in situations that may be stressful.
• Ability to work as a coordinator and a member of a team.
• Must be courteous and able to effectively manage job responsibilities.
• Must be cooperative, congenial, service oriented, and promote these qualities.
• Ability to work in an environment with frequent interruptions.
• Ability to be respectful and empathetic.

COGNITIVE ABILITY 

• Ability to communicate effectively.
• Ability to organize tasks.
• Ability to exercise good judgment.
• Ability to follow written and verbal directions, to read and write, to communicate effectively, to organize tasks, to handle multiple tasks, and to exercise good judgment.
• Ability to establish and maintain rapport with students, parents, athletic staff, alumni, Board members, booster groups, staff, co-workers, and general community.
• Ability to work on multiple tasks and prioritize appropriately.
• Ability to recognize areas of concern and propose or recommend appropriate solutions to problems.
• Maintains productive working relationship with immediate supervisor.

SPECIFIC SKILLS

• Must possess active listening skills.
• Must possess conflict mediation skills.
• Plans and prioritizes assignments effectively. Able to handle several ongoing tasks and projects at once.
• Able to adjust to changes in the work environment.
• Reports to work on time, gives a full day’s work and makes effective use of time while on the job.
• Maintains a good attitude toward administration, fellow employees and the public.
• Demonstrates the ability to acquire the skill required to operate new and existing software and hardware.
• Proofreads work for grammar and spelling accuracy.
• Ability to compose clear, concise sentences and paragraphs.

WORKPLACE EXPECTATIONS

• Acknowledges individuals’ requests and handles them in a friendly and courteous manner.
• Promotes a positive team environment through active cooperation with others.
• Shows initiative and works with minimal supervision.
• When appropriate, incorporates progressive ideas/concepts into daily responsibilities.
• Responds appropriately to supervision and direction.
• Dresses appropriately for job environment.
• Ability to follow directions and give direction to others.
• Ability to work independently and make work-related decisions.
• Ability to exercise good judgment in prioritizing tasks.
• Ability to communicate effectively at all organizational levels.
• Ability to use computer technology efficiently including word processing, presentation/webpage software, PowerPoint and Excel software
• Ability to appropriately handle confidential information in accordance with District policies.

 INTERESTED APPLICANTS SHOULD APPLY BY VISITING www.upperdarbysd.org>

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The Upper Darby School District does not discriminate in its education program, activities, or employment practices, based on race, color, national origin, sex, sexual orientation, disability, age, religion, ancestry, union membership, or any other legally protected category. Announcement of this policy is in accordance with state law, including the Pennsylvania Human Relations Act, and with federal law, including Title VI of the Civil Right Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, and the Americans with Disabilities Act of 1990.