Copy Room Clerk / Attendance Clerk (Part-Time)

Start: 08.10.2026

Terms of Employment:

• Responsible To: Building Principal or designee
• Level: Clerical Level 2 / Clerical Level 1
• Location: Upper Campus
• Calendar: 177 Day / School Year Employee
• Hours per Day: 5 hours
• Daily Schedule: Monday - Friday: 7:00 am - 12:00 pm
• Benefits: Eligible for paid sick time. IMRF participation is required if the position works 600 hours in one year. 

Minimum Qualifications:

1. High school diploma or equivalent.
2. Spanish speaking is preferred but not required.
3. General knowledge of computer usage and ability to use email, database, spreadsheets and word processing software.
4. Experience with district SIS system is preferred, but not required.
5. Excellent time management skills.
6. Ability to work efficiently and use good judgment in an environment with frequent interruptions under minimum supervision.
7. Respect confidentiality of sensitive information.
8. Ability for attention to detail with excellent oral and written communication skills.
9. Ability to deal with problems involving several concrete variables in standardized situations.
10. Professionally represent the school and District in interactions with parents, community, staff, and students in a positive manner.
11. Establish and maintain cooperative and effective working relationships with staff, students, parents, administrative personnel and others contacted in the course of work.
12. Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
13. Self motivated with the ability to work efficiently under minimal supervision.
14. Knowledge of large office copiers.

Responsibilities / Duties:

A portion of the day will be spent completing Copy Room Clerk duties, and a portion will be spent completing Attendance Clerk duties. 

Attendance Clerk Duties:

1. Must perform all responsibilities in a professional manner consistent with district policy and practices.
2. Compile, maintain, and input accurate and complete attendance data into the student data system.
3. Maintain all incoming correspondence regarding absences due to court visits and doctors appointments.
4. Process requests as students arrive and leave throughout the day ensuring parental consent.
5. Audit student tracking documents and attendance lists to eliminate legitimate reasons for absence before referring students for cutting a class.
6. Communicate with parents to notify them about a student absence and determine the reason for the student's absence.
7. Compile and submit accurate daily, weekly, monthly and year-end reports as required.
8. Monitor absenteeism and present information to administrators, teachers, parents and students regarding student attendance and attendance policies.
9. Assist administrative staff as needed. 
10. Complete the monthly Add/Drop report and circulate copies as needed.
11. Monitor errors in teacher attendance entry.
12. Other relevant duties as assigned.

Copy Room Clerk Duties:

1. Must perform all responsibilities in a professional manner consistent with district policy and practices.
2. Copy various classroom materials, forms, tests, reports, etc.
3. Maintain copier supplies
4. Prioritize and maintain a schedule of printed material requests. 
5. Make maintenance calls as needed for the coping equipment.
6. Perform other relevant duties as assigned.

Physical Requirements:

1. Requires the ability to sit and/or stand for prolonged periods of time. 
2. Ability to move freely and perform duties in numerous locations throughout the day (involving the ability to stoop, bend, and reach as needed). 
3. Ability to occasionally move, lift, carry, pull, or push heavy objects or materials. 
4. Exposure to noise and activity of a school setting.