Rehab Coordinator, Casual Hours

UPMC is seeking a Rehab Coordinator to work casual hours to support our nationally recognized rehabilitation team! This daylight position offers excellent work–life balance with casual Monday–Friday 7:30am-4pm shifts, no nights or holidays. In this casual role, you’ll work a minimum of 4, 8-hour shifts per month helping to support our Pittsburgh region hospitals as well as hospitals in the Northwest region- UPMC Hamot, UPMC Horizon and UPMC Northwest. After orientation is complete, this role will be 100% remote.

About the Role:

As a Rehab Coordinator, you will use your nursing expertise to:

• Identify potential inpatient rehab candidates within acute care settings
• Review patient charts to assess clinical status and readiness for inpatient rehabilitation
• Coordinate smooth transitions to UPMC's inpatient rehab locations
• Collaborate closely with clinical teams to ensure patients receive the appropriate post‑acute level of care

This flexible role involves no direct patient care but also allows you to be involved with patients and families. You’ll be joining a supportive, cohesive team that works together to ensure complex rehab patients receive timely, high‑quality care.

What We're Looking For:

• Minimum of 4 years of nursing experience and work history within an inpatient rehab setting or a fast-paced hospital with complex patient populations
• Authorization or payor knowledge
• Discharge Planning or Case Management experience is a plus

Responsibilities:
 

• Provide education about services, facilities and resources of UPMC Rehabilitation Institute/skilled nursing facilities for patients and their families, physicians, case managers, social workers, PNCC's and others.
• Solicit feedback from UPMC rehabilitation and skilled nursing management, case management leadership and social work service regarding rehabilitation resource and skilled nursing needs and make recommendations for service improvement.
• Review patient records and obtain any relevant patient information, assessing for patient appropriateness and medical stability to facilitate a timely admission and transfer to an appropriate UPMC IPR/skilled nursing facility.
• Conduct on site assessments and identify potential rehabilitation/skilled nursing candidates for appropriateness and medical stability for admission to the inpatient rehabilitation and skilled nursing programs within UPMC.
• Work in collaboration with PM&R department as necessary to obtain necessary documentation to support inpatient rehab admission, to facilitate discharge recommendations and to augment peer to peer review.
• Maintain accurate daily logs of patients referred and complete monthly status report within designated time frame. Attend meetings and designated training sessions in order to maintain current knowledge of all payer and regulatory requirements, UPMC Rehabilitation Institute/skilled nursing facility policies and procedures, community resources. Ensures compliance with all payer and government regulations. Serves as a role model of excellent customer service. Initiate and participate in performance improvement initiatives.
• Assist in preadmission care planning. Identifying and recommending special equipment needs and precautions to assure safe continuum of care and making recommendations regarding cost effective and appropriate admission orders.
• Complete documentation and paperwork related to patient admissions accurately and within acceptable time frame.
• Establish and maintain UPMC rehabilitation/skilled nursing resource and education stations/locations. Place and distribute brochures, posters, and other materials as needed. Distribute UPMC promotional items for marketing to internal and external referral sources.
• Travel daily to various healthcare entities.
• Make sales and census development contacts while in the hospital and with other referral sources and achieve associated admission goals.
• Work with UPMC staff to facilitate a seamless transition for patients and families to inpatient acute rehabilitation. Addresses complex clinical and social situations efficiently in order to avoid unnecessary delays in discharge from acute care to inpatient rehab or other post-acute setting. Proactively identifies barriers to discharge and works with care management, PMR and multi-disciplinary team to facilitate discharge.
• Develop and maintain knowledge of the inpatient rehabilitation/skilled nursing programs and services within UPMC.
• Coordinate and communicate patient information via telephone, fax, electronic means or other mechanisms to an appropriate designated intake person at accepting facility while maintaining confidentiality and privacy in compliance with HIPPA guidelines.