Regional Operations Manager, ONC (RN) - Medical Oncology

Responsibilities:
 

• Continuing Education Program Management:
  • Oversees the learning needs of staff utilizing surveys, QA Program Results, advice from physicians, and new processes and procedures. 
  • Implements or coordinates training programs to meet the needs of the staff. 
  • Ensures that CE records are maintained
  • Monitor practice operations to identify areas for improvement, expansion of services & potential new market areas. Work with external colleagues (non-UPMC hospitals & facilities) to assist in accomplishing goals. Recommends strategies and approaches and implements strategic marketing plan. 
  • Sets standards for professionalism, productivity, and efficiency 
  • Conducts monthly departmental meetings and keeps staff well-informed and answers questions without delay. 
  • Serve as liaison to various internal & external colleagues on initiatives including, but not limited to, renovations, construction, & new initiatives. 
  • Assist in physician relations as necessary
• Quality Assurance/CQI Program Management:
  • Ensures that the sites comply with all UPMC Cancer Center policies and procedures to ensure patient safety. 
  • Maintains strict confidentiality related to patient records and other data. 
  • Oversees the department QA program and establishes meaningful, measurable QA programs to meet regulatory demands.
  • Establishes performance improvement and CQI strategies, using the PDCA process. 
  • Oversees departmental CQI Activities. Conducts CQI meetings, sets goals and objectives for improvement, and measures results utilizing benchmarks/scorecard. Results are documented using UPMC standards. 
  • Works collaboratively with the site Physicians and all staff to maintain high standards for quality service
• Operations Management :
  • Oversees the operations of multiple Oncology Offices. Maintain effective communication with staff, physicians, sr. management & peers on operational updates. 
  • Through positive leadership techniques influences and oversees direct reports and all other staff. Ensure appropriate & high quality staffing through strategic placement. 
  • Directs the development and preparation of short-term and long-range plans and budgets based upon organization goals and objectives. Produces high quality work in a timely fashion to meet established deadlines. Work is accurate and substantiated by fact.
  • Ensures development and establishment of policies, procedures and objectives and ensures their adequate execution, compliance and update. Review & evaluate the effectiveness of current procedures & plans with site managers & physicians to develop & implement new, more efficient systems & procedures as required to improve office operations. Continue to assist in the development. 
  • Evaluates general and specific business conditions as they relate to operational issues and keeps the sr. director fully advised on these matters
  • Within the scope of authority, ensures that systems (both manual and automated) are developed to support practice-wide activities based upon business need. 
  • Delegates portions of activities, responsibilities and authorities as necessary and desirable to organizational staff. Ensures that responsibilities, authority and accountability of all direct subordinates and unit supervisors are defined and understood. 
  • Responsible for the overall direction of the organization's recruitment and retention programs utilizing all available media. Assures the creation and placement of recruitment advertising to support the organization in attaining recruitment and retention objectives. Ensures compliance to corporate Human Resources policies and procedures. 
  • Conducts appropriate performance evaluations, recommends merit increases, promotions and disciplinary actions. Recommends probationary actions and terminations. 
  • Directs the preparation and maintenance of management reports necessary to carry out functions of department and Network. Prepares periodic reports as necessary
• Regulatory Affairs Management: 
  • Ensures all activities are carried out in compliance with organization policy and local, state and federal laws and regulation governing activities, organizational structures, management philosophy and mission and vision statements. 
  • Coordinates the regulatory compliance activities and maintains continuous departmental readiness for inspections and surveys. 
  • Serves as a liaison to the Compliance Department and provides periodic reporting on compliance monitoring activities
  • Plans, directs, controls, coordinates and/or participates in the marketing of services and programs to customers to ensure accomplishment of budgeted financial objectives. Ensures services and programs are marketed in accordance to good business practices to ensure maximum profitability and referral volume in relation to pre-set marketing standards. Establishes, supports, coordinates and contributes to the organization business planning process. Continually evaluate the timely adjustment of marketing strategy, plans and programs to meet organization needs and changing market conditions. 
  • Ensures financial analysis/modeling of competitive pricing information is conducted. Ensures timely communication to directors for policy changes (contract administration) and implementation of approved and published price lists. In collaboration with Administration ensures financial analysis/accountability
• Fiscal Responsibilities : 
  • Develops and recommends budgets; authorizes expenditures in accordance with budget and purchasing policy. Approves budget and expenses of subordinates. 
  • Responsible for monitoring, analyzing, assessing and communicating organization progress. Considers present and planned capacity. In financial terms, considers manpower and organization needs, including facilities and technology. 
  • Maintains overall responsibility for all aspects of contract management including quality assurance, utilization review, ROI and other areas as appropriate