What are the responsibilities and job description for the OnCore Financial (Post-Award) Specialist Sponsored position at UPMC?
Purpose:
Under direction of the Senior OnCore Administrator, the OnCore Financial Specialist is responsible for managing sponsor invoicing, reconciling payments, and ensuring compliance with institutional and federal guidelines. This role works closely with study team and managers to ensure all protocol-required procedures are accurately documented and appropriately priced following each subject visit. The specialist maintains and adjusts financial data within the clinical trial management systems (CashFlow/OnCore) and ensures alignment with UPMC's PeopleSoft financial system by reconciling contracts, budgets, and per-patient costs against actual visits and sponsor payments.
Please note that this position is in-office three days per week.
Responsibilities:
- Maintain and manage sponsor invoicing to ensure timely payment for clinical trial activities
- Reconcile payments based on subject visit tracking and study milestones
- Ensure compliance with institutional policies and federal regulations
- Monitor financial activity and maintain billing compliance
- Track revenue and maintain payment logs for clinical trials
- Coordinate contract closeouts and respond to audit inquiries
- Develop financial reports and forecasting tools to support study teams
- Assist with affiliate and subaward payments
- Submit study closeouts and extensions to Sponsored Programs Administration
- Provide training and support to research staff on OnCore financial modules
- Utilize institutional systems including Excel, Epic, OnCore, and PeopleSoft to generate ad hoc and routine reports
- Liaise with sponsors to submit invoices, process returned checks, troubleshoot discrepancies, and respond to financial inquiries to ensure smooth post-award operations
Salary : $1,000 - $1,000,000