What are the responsibilities and job description for the Executive Assistant I position at UPMC?
UPMC Hanover is looking for a new Executive Assistant I to support their President and the Chief Financial Officer as needed. This position will support coordination of meetings, meeting minutes, and calendar management. The right individual for this position is dynamic, independent, and personable. Apply today!
Schedule: Monday – Friday from 7:30 a.m. – 4:00 p.m., no weekends or holidays!
Purpose:
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
Responsibilities:
- Answers phones and directs all incoming calls to appropriate party promptly and efficiently.
- Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents.
- Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.
- Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines.
- Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
- Processes incoming and outgoing mail.
- Maintains confidentiality of mail addressed to the president.
- Records and distributes minutes and other relevant information to appropriate participants in a timely manner.
- Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs.
- Arranges travel schedule and reservations for executive management as needed.
- Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.
Salary : $1,000 - $1,000,000