What are the responsibilities and job description for the Administrative Assistant - Intermediate position at UPMC?
UPMC Children's Hospital of Pittsburgh is looking for a Full-Time Administrative Assistant - Intermediate! This position will work in the Lawrenceville Medical Building located near CHP's Main Campus, Daylight Hours, Monday - Friday.
UPMC offers a robust Career Ladder - Title and Rate of pay will be based on education and experience.
Under general supervision, you will provide varied administrative support to our Child Advocacy Center.
Responsibilities:
- May make travel arrangements.
- Maintains various accounting and budgetary records (i.e., completes expense reports).
- Collects, compiles, and analyzes moderately complex data and information.
- Composes straightforward written descriptions of results.
- Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
- May also perform all responsibilities of an Administrative Assistant - Associate:
- Performs routine clerical functions, such as copying, sorting, filing, and typing.
- Sets up and maintains varied office files, logs, and records office activities.
- Orders office supplies and maintains office equipment.
- Answers, screens, and routes incoming calls and messages.
- Responds to routine questions
- Greets, screens, and directs visitors to appropriate staff member.
- Reviews administrative procedures and interprets them for employees.
- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
- Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
- Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
Salary : $1,000 - $1,000,000