What are the responsibilities and job description for the Admin Assistant - Senior (Orthopaedic Surgery, Shadyside) position at UPMC?
University of Pittsburgh Physicians Department of Orthopaedic Surgery is hiring a full-time Administrative Assistant Senior to join their team at Shadyside. This is a Monday through Friday daylight position with the hours of 8am to 4:30pm. No evenings or weekends!
This position will be responsible for scheduling surgeries, obtaining authorizations, and managing physician calendars. Other duties as assigned.
Purpose:
Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.
Responsibilities:
- Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
- Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
- Plans conferences for department and department head.
- Under general direction, provides varied administrative support to a department or group of professionals.
- May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
- Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
- Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.