Admin Assistant - Intermediate- UPMC McKeesport

UPMC Community Medicine Incorporated is hiring a full-time Admin Assistant Intermediate to support their team located at UPMC McKeesport 1500 Fifth Ave Mansfield Bldg. Level A Suite MA 42 McKeesport PA 15132. This role will typically work Monday through Friday 7:30AM-4:00PM or 8:00AM-4:30PM depending on clinical schedule. Travel to the West Mifflin clinic, White Oak clinic and Monroeville clinic will be required. 

The primary responsibilities for this role include checking out patients in clinic, scheduling appointments, obtaining prior authorizations for surgery, answering phone calls, and handling all administrative tasks for Dr. Papapetropoulos. 

Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions Greets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).