What are the responsibilities and job description for the Administrative Assistant position at Upland Design Group PLLC?
Upland Design Group is a full-service architectural firm located in Crossville, Tennessee. We are seeking a detail-oriented Administrative Assistant to join our growing team. With over 45 years of experience working on K-12 / higher education and commercial projects UDG provides a stable working environment for a team member looking to build administration skills and contribute to meaningful projects in a smaller community setting. Located on the Cumberland Plateau, the area offers access to lakes, hiking, and state parks.
Description
We are seeking a detail-oriented Administrative Assistant to support our principals and staff with daily office operations and project administration. The right candidate takes pride in accuracy and understands that the quality of their work reflects directly on the firm.
This role supports the Managing Principals and staff across a wide range of day-to-day tasks. Our office requires the ability to manage multiple priorities and stay organized as needs shift throughout the day. You will work in a collaborative office environment, primarily interacting with colleagues, clients, contractors, and vendors, with occasional walk in traffic.
Responsibilities:
- Answering phones and greeting visitors
- Supporting multiple principals with administrative and scheduling requests
- Editing and preparing contracts and project documents
- Assisting with bid and proposal paperwork
- Maintaining and organizing project files
- Tracking staff hours and assisting with reporting
- Ordering office supplies and supporting general office coordination
What we are looking for:
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities and stay organized
- A calm, professional presence that reflects well on the firm in every interaction
- Strong organizational and communication skills
- Willingness to learn and grow within a professional office environment
Qualifications
- Associate’s or Bachelor’s degree preferred but relevant work experience will be considered
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Powerpoint)
- Excellent organization, communication, and time management skills
- Strong follow-through and prioritization skills
- Ability to work independently and as part of a team
- Maintain confidentiality as appropriate for principals, staff, and clients
Compensation
- This is a salaried position - Pay based upon experience and knowledge
- Work schedule Monday through Friday, 7:30am - 4:30pm
- Retirement plan & health insurance
- Paid holidays, vacation, and sick leave
Pay: $35,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
Salary : $35,000 - $45,000