What are the responsibilities and job description for the Executive Assistant, Office of the Vice President for Student Affairs position at unm?
The Division of Student Affairs (DSA) at The University of New Mexico seeks a highly skilled and proactive Executive Assistant to join the Office of the Vice President for Student Affairs (OVPSA). DSA is home to units and services dedicated to advancing the quality, cohesiveness, and cultural relevancy of the student experience at UNM and beyond.
As a key member of the OVPSA team, the Executive Assistant provides direct administrative and strategic assistance to the Vice President for Student Affairs (VPSA) and executive leadership. This position requires advanced coordination, problem-solving, and the ability to help manage high-level projects and initiatives that align with the DSA Strategic Plan: Innovating the Student Experience and the UNM 2040 Strategic Framework.
The Executive Assistant serves as a trusted partner and first point of contact for the VPSA, anticipating needs and ensuring readiness for meetings, events, and communications with University, community, and external stakeholders in collaboration with the OVPSA team. This role reinforces the OVPSA’s service philosophy and contributes to divisional processes that enhance student success, equity, and institutional effectiveness.
Duties and Responsibilities
- Provide high-level administrative assistance to the VPSA and Student Affairs Leadership Team, ensuring effective management of workflow and priorities.
- Serve as the primary liaison for internal and external stakeholders, representing the VPSA with professionalism, discretion, and cultural competence.
- Oversee the VPSA’s calendar, travel, and engagements, coordinating complex schedules to maximize readiness and impact.
- Partner with the OVPSA team to prepare the VPSA for meetings, committees, and external events, including research, briefings, background materials, and follow-up action plans.
- Contribute to divisional projects and initiatives with both institutional and community impact.
- Draft and manage executive correspondence and internal communications, working closely with OVPSA team members.
- Support divisional administrative operations, including budget and financial processes, payroll, and purchasing activities.
- Provide project-based guidance to OVPSA student interns, encouraging collaboration, professional growth, and accountability.
- Plan and execute divisional leadership meetings, retreats, and events that strengthen staff engagement and advance student success.
- Maintain confidentiality and exercise sound judgment in handling sensitive information.
- Perform other duties as assigned to support the mission and priorities of the Division of Student Affairs.
