What are the responsibilities and job description for the Administrative Assistant to the Executive Directors for Student Support and Student Resources position at unm?
The Division of Student Affairs (DSA) at The University of New Mexico seeks a highly skilled and proactive Administrative Assistant to join the Office of the Executive Directors for Student Support and Student Resources. DSA is home to units and services dedicated to advancing the quality, cohesiveness, and cultural relevancy of the student experience at UNM and beyond.
The Administrative Assistant will provide direct administrative and strategic assistance to the Executive Directors for Student Support and Student Resources and requires a proactive, highly organized individual to advance the division’s commitment to provide an innovative, equitable, and culturally responsible student experience grounded in a sense of place and tradition. This position is intended to build administrative capacity for the Executive Directors’ work in co-chairing the DSA Professional Development Committee and providing operational efficiencies in areas including, but not limited to: purchasing and inventory activity, human resources transactions, fiscal and budget operations, and other tasks contributing to the Student Support and Student Resource units in a shared services model.
The individual selected for this position will:
- Provide administrative assistance and support to the Executive Directors for Student Support and Student Resources and manage daily administrative operations and day-to-day activities of the Executive Leadership suite.
- Serve as a primary point of administrative contact and liaison with DSA Student Support and Student Resources units for operational tasks, organizing and scheduling meetings, and other special events, workshops, training, and programming logistics.
- Provide administrative oversight & coordination for fiscal planning, review and reconciliation of monthly ledgers, budget evaluation, and account reporting for units under the purview of the Executive Directors for Student Support and Student Resources.
- Oversee and coordinate contract and/or grants administration, inventory and/or equipment management, purchasing processes, and vendor contracts.
- Assist in the development of unit/programmatic strategic planning, trend analysis, special reports, program development, and unit-level policies and operations.
- Coordinate the collection, maintenance, and analysis of program activity data; and develop, write, and present comprehensive statistical and narrative program reports and evaluations.
- Organize and assist in areas of complex projects, operations, and/or events.