What are the responsibilities and job description for the Front Office Assistant (Gre) position at Unlimited Property Management?
Duties and Essential Functions
- Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.
- Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.
- Maintain, update, type, and coordinate unit owner’s accounts information in computer database.
- Research owner’s discrepancies regarding payment to accounts.
- Coordinate and track important dates and meetings with vendors and Board meetings.
- Ensure that the telephone is answered properly, and messages are handled courteously, accurately, and responded to in a timely manner.
- Ensure that emails are responded to within 24 hours.
- Provide and maintain, maintenance requests, as well as any other forms specific to the property that may be developed.
- Prepare, coordinate and perform interviews with all potential tenants, as well as new owners, in accordance to the pre-stablish interview procedures.
- Support the efforts and daily routines of the Property Manager.
- Support the efforts and requirements establish by the Board of Director’s.
Work Environment
This position will be located indoors and, in a Condominium, Onsite Office setting.
This is a Full-time position.
Required Education and Experience
- Prior experience in a related position; a minimum of 1-year experience.
- Working knowledge of computer and associated programs; MS Office Suite and Appfolio.
- Ability to multi-task, set, and manage priorities.
- Excellent communication and listening skills to interact with a diverse and multi culture population.
- Fully bilingual in Spanish and English
- Must function in team organized environment.Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may vary at any time.
Education
Required
- High School or better
Skills Required
- MS Office
- Appfolio
Behaviors Required
- Team Player: Works well as a member of a group
- Dedicated: Devoted to a task or purpose with loyalty or integrity
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Motivations
Preferred
- Self-Starter: Inspired to perform without outside help
Pay: $19.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Administrative experience: 1 year (Preferred)
Work Location: In person
Salary : $19