Office Coordinator Associate

At UK King's Daughters, we’re not just a healthcare facility — we’re a family of dedicated professionals who share a passion for making a meaningful difference in the lives of our patients. We’re more than just a place to work; we’re a place to grow, thrive, and contribute to our community. Job Description: Job Summary Provides leadership and direction for registration, scheduling, and assigned teams. Coordinates staff scheduling, cross-training, and inventory control to optimize resource utilization. Administers practice policies and procedures consistently and accurately. Generates operational reports and supervises clerical staff to maintain high standards of service delivery. Essential Functions • Assists with recruiting, interviewing, hiring, onboarding, and performance evaluations of support staff. • Approves and signs off on timesheets and PTO requests. • Ensures patients are treated with respect, properly scheduled, and that office flow is maintained. • Reviews and updates physician office schedules and communicates changes to team members. • Orders, manages, and distributes office and clinical supplies, and maintains supply inventories. • Maintains and updates employee files, certifications, and licensure documentation to ensure regulatory compliance. • Tracks equipment, prepares on-call schedules, and performs basic clerical duties. • Compiles and prepares data for productivity, compliance, process improvement, and special projects. • Performs other duties as assigned. Education Requirement High school diploma or equivalent experience Experience Requirement 0-2 years of experience in a healthcare, clinical setting, or a relevant area An equivalent combination of education and experience may be considered. All experience must be paid and in the same related field. Part-time and PRN experience will be prorated based on hours worked per week. Volunteer work and internships for academic credit are not counted. Certifications & Licensures N/A Working Conditions A. Lifting, pushing, and/or pulling objects up to 50lbs: 2. Occasional (< 10% of the time) B. Lifting, pushing, and/or pulling objects over 50lbs: 1. Never C. Standing or walking with objects up to 10lbs: 3. Intermittent (10% - 50% of the time) D. Standing or walking with objects up to 25lbs: 2. Occasional (< 10% of the time) E. Sitting at computer workstation for extended periods: 4. Regular (> 50% of the time) F. Risk of back injury from moving, lifting or positioning patients, equipment, or materials: 2. Occasional (< 10% of the time) G. Repetitive motion: 4. Regular (> 50% of the time) H. Working at heights above 4 feet: 1. Never I. Working in confined spaces: 1. Never J. Risk of injuries from use of equipment on the job: 2. Occasional (< 10% of the time) K. Job-related travel: 2. Occasional (< 10% of the time) L. Loud noises: 1. Never M. Temperature extremes: 1. Never N. Hazardous chemicals and fumes including waste: 1. Never O. Radiation: 1. Never P. Burns: 1. Never Q. Cuts/Punctures: 2. Occasional (< 10% of the time) R. Bloodborne/airborne pathogens: 1. Never S. Recombinant DNA or viral vectors: 1. Never T. Combative/violent people: 1. Never U. Animal handling (including carcasses): 1. Never V. Please specify other(s) and amount of exposure (i.e. Occasional, Intermittent or Regular): N/A Physical Demands This position requires regular sitting at a computer workstation for extended periods of time; regular performance of tasks with repetitive motions (such as typing or data entry); intermittent standing or walking with objects weighing up to 10 pounds; occasional standing or walking with objects weighing up to 25 pounds; and occasional lifting, pushing, and/or pulling of objects weighing up to 50 pounds. Also involves occasional risk of back injury from moving, lifting, or positioning equipment or materials; occasional risk of injuries from use of equipment on the job; and occasional exposure to cuts or punctures. Occasional job-related travel may also be required. Additional Job Descriptions N/A Department: KDMS CARDIOLOGY ASHLAND Shift: Days (United States of America) Time Type: Full time Address: 2201 Lexington Avenue City, State: Ashland, Kentucky Our growth is creating opportunities! Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it! So once you've had a chance to explore our current open positions, apply to the ones you feel suit you best and keep track of both your progress in the selection process, and new postings that might interest you! Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful.