Clinical Records Coordinator

Overview

We're looking for a detail-oriented Medical Records Coordinator to join our team. In this role, you'll ensure resident medical records are accurate, complete, secure, and compliant with HIPAA and state and federal regulations. You'll work closely with clinical staff to support quality documentation and regulatory compliance.

At University Retirement Community in beautiful Davis, California, we’re more than just a Continuing Care Retirement Community (CCRC)—we’re a vibrant, welcoming community where residents truly thrive. Our residents enjoy private, pet-friendly apartments and cottages, along with a full continuum of care right on campus—providing peace of mind and a carefree lifestyle with support whenever it’s needed.

What You'll Do

• Maintain accurate electronic and paper medical records.
• Scan, organize, retrieve, and securely manage resident records.
• Audit documentation for completeness, accuracy, and compliance.
• Monitor HIPAA privacy standards and medical record security.
• Support Medicare documentation and regulatory requirements.
• Generate reports and assist with quality improvement initiatives.
• Educate and support clinical staff on documentation best practices.
• Collaborate with nursing, admissions, providers, and interdisciplinary team members.
  
  

What We're Looking For

• Associate degree in Health Information Management, Medical Records, or a related field preferred (or equivalent experience).
• Experience in medical records, preferably in long-term care or skilled nursing.
• Knowledge of HIPAA, medical record regulations, and medical terminology.
• Experience with electronic medical records (PointClickCare and/or MatrixCare preferred).
• Knowledge of diagnostic coding is a plus.
• Strong organizational, communication, and computer skills.
  
  

If you're organized, enjoy working behind the scenes to support quality resident care, and thrive in a collaborative healthcare environment, we'd love to hear from you!

Benefits

• 100% paid Medical, Dental and Vision
• 401k with company match
• Complimentary shift meals
• Employee Scholarships Available
• Access to On-site Fitness & Aquatic Center
• Generous PTO (paid time off) plan
• PayActiv (early wage access)
  
  

Our residents and employees live and work alongside one another on a daily basis – what better way to grow relationships, build connections and ultimately feel like you’re making an impact on someone’s life every day. Apply today and come be part of our community!