What are the responsibilities and job description for the Senior Office Associate - Hoyt Shared Staff Center position at University of Wyoming?
JOB TITLE:
Senior Office Associate – Hoyt/History Shared Staff Center
JOB PURPOSE:
Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside designated unit/program; administratively supervise comprehensive office operations and support staff for department/unit.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Autonomously interpret policy and procedures, providing interpretations requiring extensive knowledge of University, state, and federal rules and regulations.
- Perform complex problem resolution. Serve as a resource for department/unit and campus.
- Participate in fiscal planning activities.
- Research, compile, develop, analyze and integrate data. Prepare related reports and correspondence; perform difficult research for special projects as assigned by supervisor.
- Create and/or maintain complex records systems and/or databases.
- Coordinate information between individuals, departments and/or outside agencies as directed; assist with problem resolution as required.
- Make recommendations on and revise existing office policies, systems, methods, and procedures; create/revise related documentation. Ensure compliance with policies and procedures.
- Supervise support staff.
SUPPLEMENTAL FUNCTIONS:
- Some positions may perform academic advising.
COMPETENCIES:
- Analysis/Problem Identification
- Attention to detail
- Consistency
- Individual Leadership
- Initiative
- Quality Orientation
- Work Prioritization & Management
MINIMUM QUALIFICATIONS:
Education: Associate’s degree, or an equivalent combination of education and experience
Experience: 1 year progressively responsible work-related experience
Required licensure, certification, registration or other requirements: None
Experience Evaluation
Minimum experience requirements are evaluated on a full-time equivalent (FTE) basis. Relevant part-time experience will be prorated based on hours worked. For example, two years working an average of 20 hours per week is equivalent to approximately one year of full-time experience.
Applicants must include the average hours worked per week for all current and previous positions. Failure to provide this information may affect the evaluation of qualifications.
DESIRED QUALIFICATIONS:
Bachelor’s Degree or equivalent combination of education and experience
Experience with purchasing, P-cards, and purchase orders
Experience with electronic record keeping and reporting
Excellent written and verbal communication skills
Experience in higher education/academia
REQUIRED APPLICATION MATERIALS:
Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
- Cover letter
- Resume or C.V.
- Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
This position will remain open until filled. Complete applications received by 11/11/2026 will receive full consideration.
WORK LOCATION:
On-Campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.
WORK AUTHORIZATION REQUIREMENTS:
The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu.
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/