Facilities Planner

Standard Job Description Title & Job Code: Facilities Planner, FP014

Department: Facilities Management

Reports to: Director of Facilities Management

Full-Time: 100% appointment, Academic Staff, Ongoing, 12-month, one vacancy

Job Summary

Under the direction of the Facilities Director, this position coordinates the physical inventory systems, performs data and analysis on space utilization, facilities planning, open space design, and/or transportation planning. This position will review and make recommendations on improvements in support of efficient use of both indoor and outdoor university facilities initiatives.

UW Standard Job Responsibilities

• Analyzes, audits, and updates facility records and Capital Plan Workbook.
• Reviews, evaluates, approves, and provides recommendations for facility improvements, space assignments, and proposals utilizing best practices and established policies and procedures.
• Reviews space requests and models test fits and facility options for massing, scale, and impact to university facilities per the Campus Master Plan.
• Assist with developing, writing and updating required spreadsheets and documents for the Capital Budget
• Coordinate onsite inspections and provide information needed by engineers, contractors, and project managers.
• Assist with developing scope, budget, and drafting project requests.
• Responsible for the review, management, and retrieval of project archive materials.
• Update facility prints, equipment documentation and space management data to reflect actual conditions after projects.
• Schedules logistics and secures resources and information to identify, assign, and acquire space for institutional use.
• Investigates options for potential future development based on unit facility master plans and the overall Campus Master Plan.
  
  

Other Duties

• Complete required trainings and professional development as assigned.
• Other duties as assigned.
  
  

Knowledge, Skills And Abilities

• Exceptional organizational and management skills.
• Ability to collect, organize and analyze and report on data and information.
• High proficiency in writing, verbal communication, and interpersonal skills
• Ability to establish and maintain effective working relationships with customers, co-workers, associates, campus representatives, and other agencies.
• Ability to think creatively, be flexible, self-motivated, and detailed oriented.
• Knowledge and experience managing projects.
• Ability to read and understand building prints and specifications.
• Proficiency in operating computers and ability to learn new software applications.
• Ability to drive a vehicle for the purpose of conducting university business and meet the criteria for operation of state-owned-vehicles – Policy 615
  
  

Required Qualifications

• At least 2 years’ experience in engineering, technical writing, estimating, project management or a related field.
• High School Diploma
• Valid driver’s license
  
  

This position is currently ineligible for H1-B sponsorship. A qualification for this position includes independent eligibility to work within the United States upon hire date.

Desirable Qualifications

• Proficiency with Word, Excel, Outlook, MS Project, Adobe, Revit, or other related software.
• Experience estimating, scope development and soliciting bids.
• Experience in or knowledge of the construction, operation, and/or maintenance of commercial facilities.
• Certification in project management, technical writing, data analysis, or related field.
  
  

Compensation & Benefits: Salary range for this position is: $50,000 - $54,000 annually. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.

Application Process

Review of all complete applications will commence at 12:00pm on November 18, 2025, and will continue until the position is filled.

Employment Type: Full Time

Salary: $50,000 - $54,000 Annual

Bonus/Commission: No