Lab Manager

Current employees: if you are currently employed at any of the universities of wisconsin, log in to workday to apply through the internal application process.

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Job summary:

The Department of Radiology offers a unique opportunity for a Laboratory Manager to play a central role in the Advanced Aortic Imaging for Translational & Clinical Research (AAI-CTR) Group, helping translate research into real-world clinical impact. This position oversees the operational, regulatory, and administrative functions of complex, multi-center cardiovascular imaging studies, including IRB and data use agreements, grant deliverables, and compliance with NIH and institutional standards. Acting as the lab’s operational hub, the manager supports the principal investigator, supervises staff and trainees, and coordinates imaging workflows across collaborating institutions. They will drive program-level project management with a focus on standardized workflows, documentation-first practices, and clear communication—ensuring quality, reproducibility, and efficiency within a collaborative, hybrid team environment.

What sets us apart: We use research to deliver real clinical impact—our imaging tools are not just for the lab, but deployed in clinical settings. We organize multi-center studies with standardized pipelines. You’ll have direct mentorship and authorship opportunities, with clear growth paths. Culture is flexible: Madison-based with hybrid options and protected focus time.

Unit makeup: Our core team includes a physician-scientist PI, 2-4 postdocs, research coordinators/analysts, trainees and collaborators. We partner closely with imaging faculty, cardiology/vascular surgery, biostatistics/data science, research IT, and grants/IRB staff.

Valued new perspectives/working styles: We’re looking for a program-level project management mindset—roadmaps and disciplined issue tracking—paired with documentation-first habits that improve reproducibility and transfer of knowledge. Clear, proactive communication is essential: agendas, decision logs and action follow-ups. We value light automation and quality culture (templates, intake/QC checklists, simple scripts). We value practical inclusion, clear priorities, and straightforward change management: protect focus time, make trade-offs explicit, and escalate issues early.

ADDITIONAL INFORMATION:

• The work schedule is flexible and will be determined at the time of hire.

• This position may require some work to be completed in -person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Key job responsibilities:

• Develops and facilitates trainings regarding scientific experimentation, technical procedures, and equipment operations to various audiences

• Directs and supervises the day-to-day laboratory operations, quality control programs, and/or staff of a work unit to ensure compliance with organization and regulatory agency standards

• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

• Serves as the unit liaison to internal and external stakeholder groups providing information, making recommendations to leadership, and representing the interests of the unit

• Monitors program budgets and expenditures

• Identifies, proposes, and implements new or revised unit operational policies and procedures in alignment with strategic initiatives and objectives

Department:

School of Medicine and Public Health, Department of Radiology

Join UW Radiology and UW Health—A Legacy of Innovation

The University of Wisconsin Department of Radiology, in partnership with UW Health, has been at the forefront of clinical care, imaging research, and education for nearly a century. Since its inception on May 18, 1927—when Dr. Ernst Pohle was appointed as the first professor of Radiology—the department has grown to more than 160 faculty members across 14 specialized sections, serving as a key pillar of UW Health’s world-class medical enterprise.

What Sets Us Apart

• Collaborative Excellence: Strong partnerships with UW Health, Medical Physics, and leading equipment vendors drive continuous advancements in imaging.
• Cutting-Edge Technology: We utilize state-of-the-art imaging in CT, MR, PET/CT, PET/MR, angiography, ultrasound, PACS, and AI-driven medical imaging.
• Robust Research Infrastructure: Dedicated support for grant writing, media specialists, research nurses, technologists, and data managers enhances investigative success.
• Premier Imaging Facilities: The WIMR Imaging Sciences Center offers 60,000 square feet of advanced imaging space, including MRI, PET/MRI, PET/CT, CT, ultrasound, angiography, cyclotron, radiopharmaceutical production and comprehensive small animal imaging technologies.

Together, UW Radiology and UW Health are committed to advancing human health through groundbreaking clinical care, pioneering research, and excellence in education. We foster a respectful, adaptive, and accountable environment—one that prioritizes innovation while serving the needs of all patients, including underserved populations.

Visit our official website to learn more about our work and opportunities.

Compensation:

The starting salary for this position is $79,500; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

Required qualifications:

• At least 3 years managing a research lab and/or complex clinical research projects in an academic or healthcare setting, with experience in IRB submissions, DUAs/MTAs, and multi-site regulatory coordination.

• Experience supervising staff, including hiring/onboarding, training, and providing feedback.

• Strong project management skills with experience creating workplans and timelines, excellent communication and stakeholder management, and proficiency with software and tools.

Preferred qualifications:

• Background in medical imaging research (DICOM/PACS, de-identification, imaging QA/QC) or cardiovascular/clinical research.

• Familiarity with data governance & security (HIPAA, PHI handling, secure transfer, encryption).

• Knowledge of NIH funding mechanisms (R01, U series, SBIR/STTR), RPPR reporting, and manuscript workflows.

• Proficient in REDCap and basic data management (Excel/CSV), with familiarity in Python, R, and Stata.

Education:

Bachelors Degree Required; focus in biomedical engineering, health services research, public health, medical imaging, data science, clinical research or similar field.

Candidates with a Graduate degree (Masters or Doctoral) in biomedical engineering, health services research, public health, medical imaging, data science, clinical research or similar field will be given first consideration.

How to apply:

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents:

• Cover Letter

• Resume/CV

Please note, there is only one attachment field. You must upload all of your documents in the attachment field.

Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact information:

Jen Cole, jen.cole@wisc.edu, 608-890-3371

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional statement on diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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