Divisional Research Administration Manager

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Job summary:

Join the College of Letters & Science (L&S) for an exciting new role as a Divisional Research Admin Manager. You'll have an opportunity to make a positive impact by providing general research admin and finance support and lead a team of research and finance administrators assigned to L&S units.

L&S has a new structure to address the needs of Workday and our units. Research admin (RA), HR, and finance are organized into Administrative Regional Teams (ARTs) that report centrally to L&S admin, while serving L&S departments and centers. This position will head the RA and finance staff in L&S ART 1.

Reporting to the Assistant Dean for Research Services and as part of the Research Services team, the Divisional Research Admin Manager will include the following key functions:

• Support the research admin needs of the units being served by leading the ART 1 RA Team, collaborating with faculty researchers, dept and center admins, other ART managers and staff, and the L&S Divisional Pre-Award Team.

• In partnership with the Associate Dean for Innovation and Strategic Budgeting, support the finance needs of ART 1 units and lead the Finance ART 1 team, including finance initiators and cost center managers.

• Train, supervise, and evaluate team members, as well as assign them work and grant and budget worktag roles.

• Serve as a Workday subject matter expert and a key point of contact for departments and division administrators.

• Collaborate with the Assistant Dean for Research Services and Associate Dean for Innovation and Strategic Budgeting to plan training, communication, and documentation of L&S Workday procedures and policy.

• Assist in assessing and improving our ART structure, policies, and services to best meet the needs of L&S departments and centers.

Following an initial onboarding period, this position will have remote work flexibility up to 3 days per week and will work onsite a minimum of 2 days per week.

Key job responsibilities:

• Co-develops, documents, and communicates L&S Workday policies and procedures; plans Workday-related meetings and events

• Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures

• Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit

• Executes activities related to financial compliance, audit, or reporting on behalf of a unit

• Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit

• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders

• Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration

• May supervise the day-to-day activities of research administration staff

Department:

College of Letters & Science, Administration

L&S is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the humanities; natural, physical, and mathematical sciences; social sciences; and the computing, data, and information sciences.

Compensation:

The expected salary range for this position is $72,000 up to $103,000 for highly experienced candidates. Actual pay within this range will depend on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Please review the summary of benefits

Required qualifications:

• One year research admin experience, preferably in higher education

• Experience supervising and training employees

• Ability to use strong analytical skills to accurately interpret and analyze financial data and effectively communicate summarized results

• Ability to foster and maintain collaborative effective relationships with chairs/directors, supervisors, staff and campus partners

• Demonstrated commitment to customer service excellence and a history of offering collaborative, responsive, and solution-oriented assistance

• Ability to use sound judgement and discretion in applying and interpreting laws, rules, policies, and procedures

• Excellent administrative and organizational skills, including identifying and solving problems both independently and collaboratively, prioritizing and delegating tasks, managing competing deadlines, and paying attention to detail

Preferred qualifications:

• 2 or more years of RA experience, preferably in an institute of higher education

• Experience working with or leading a team that is responsible for financial data and/or budget generation

• Possess a leadership style that is collaborative, fosters innovation, and supports team development and success

• Experience offering guidance, outreach and monitoring for compliance regarding complex research admin and/or fiscal policies in higher education, governmental or other highly regulated setting

• Experience with improving processes, managing change and/or applying systems thinking to work

Education:

Associate’s degree required.
Bachelor’s degree or higher with a focus in Financial, project planning, or a related area preferred.

How to apply:

Click the "Apply" button to start the application process.

To be considered for this recruitment, you must upload:

• Resume

• Cover Letter

In your cover letter, please share specific examples of your research administration experience and/or other related experience (e.g. financial management). Help us understand your communication skills, your judgement, and management style.

There is only one attachment field; please upload all application materials here. All listed application materials must be submitted for your application to be considered. Please submit only the materials specified; additional materials will not be reviewed.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Contact information:

Maria Antezana, maria.antezana@wisc.edu

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional statement on diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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