Counseling Programs Administrative Coordinator (CPAC)

• Collaborate with the Department Chair to support the daily administrative operations of the counseling program.
• Schedule counseling courses each term.
• Review and revise program admissions requirements in collaboration with faculty and program leadership.
• Collect and organize academic assessment documents on an ongoing basis for internal review and external accreditation.
• Assist with the development, updating, and distribution of the Counseling Program Handbook.
• Provide initial onboarding, mentoring, and support to new full-time and adjunct counseling faculty.
• Assist in the review and evaluation of program applications and admissions materials, including video interviews.

• Oversee the planning and implementation of Counseling Residency events in collaboration with the ILS/TL administrative assistant.
• Coordinate faculty travel and hotel arrangements, meals, technology setup, signage, and all related logistical support.
• Maintain a strong on-site presence during residency to monitor schedules, resolve issues, and ensure a high-quality experience for students, faculty, and others in attendance.

• Assist in the preparation of formal program reports, including the annual Academic Program Review and CACREP reports.
• Collect and report exit data from graduating students.
• Assist in compiling survey and observational data from residencies and make recommendations for program improvement.

• Support the Clinical Coordinator with managing all CACREP-required documentation related to practicum and internship experiences.
• Collect and verify student documentation such as FBI background checks, criminal record clearances, child abuse clearances, proof of malpractice insurance, and supervisor credentials.
• Maintain site supervisor contact lists and prepare supervisor packets and evaluation forms each semester.
• Provide training for site supervisors
• Organize, log, and securely store student and site paperwork and evaluations.
• Provide Tevera training and assistance to faculty and students
• Respond to student inquiries and assist with licensure paperwork processing.

• Bachelor's Degree in a related field.
• Minimum of 2 years of professional experience in higher education, counseling administration, or a related field.
• Strong interpersonal, written, and verbal communication skills.
• Ability to manage multiple projects simultaneously while meeting strict deadlines.

• Doctorate in Clinical Mental Health Counseling, School Counseling, or a closely related field.
• Familiarity with CACREP standards and clinical documentation processes.
• Experience coordinating counseling residencies or practicum placements.
• Experience using Blackboard LMS, Microsoft Office, Google Workspace, and survey tools.
• Knowledge of licensure processes and state/federal requirements for counseling professionals.

• Excellent organization, prioritization, and multitasking skills.
• Demonstrated attention to detail, accuracy, and confidentiality.
• Strong computer skills and ability to design publications and forms.
• Professional judgment in managing sensitive and time-sensitive tasks.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience communicating effectively with diverse stakeholders (faculty, students, administration, community partners).

Before hiring, the final candidate(s) must successfully pass a pre-employment background investigation, including information obtained from social media and other internet sources.

To Apply: When you select "," you will be prompted to provide the following:

• Cover Letter.
• A current resume or CV.
• Transcripts of all college work. Unofficial transcripts will suffice for application. Official transcripts must be submitted immediately upon employment.
• Email and phone number of three professional references. Reference letters may be requested later.