Grants Program Manager

Who we’re looking for:

The Department of Laboratory Medicine & Pathology (DLMP) in Seattle, WA has a fantastic opportunity for a Manager Of Program Operations in Grants Administration.

The Manager of Program Operations will function as the financial and administrative point person for the department’s sponsored funding. They will be responsible for maintaining the financial well-being of the department’s sponsored research by providing financial projections, expert grants management, and directing staff, through leadership of all aspects of fiscal activities pertaining to research.

Under the delegated authority of the Associate Director of Research, this position oversees the direction of the research administration of for all research activities. The scope of the position includes administration of pre- and post- grant awards, including grant and contract budget preparation, reconciliation of accounts receivable, general ledger implementation and transaction level approval activities for over $45M in extra-mural funding. The position has direct reports who work with the faculty and program managers to maintain budgetary control of the Department’s research activities (including research planning, budgeting and forecasting). The position leads the Department in negotiations with affiliate institutions and must demonstrate effective project management analysis and sound business judgment.

Work schedule:

• 100% FTE
• Hybrid - 2 days onsite
• Monday – Friday
• Day shift

What you’ll contribute:

• Oversee end-to-end research administration, including proposal development, budget creation, award setup, financial monitoring, and compliance.
• Serve as a subject matter expert for departmental research policies, providing guidance to investigators and staff on grant and contract requirements.
• Monitor sponsored project finances, prepare monthly projections, and recommend corrective actions when needed.
• Lead process improvements to streamline research administration workflow and enhance compliance.
• Supervise and support research administration staff, providing training, performance management, and workforce planning.
• Review and approve eGC1s in SAGE to ensure proposals align with sponsor and university requirements.
• Coordinate pre-award submissions and ensure timely, accurate completion of all grant application materials.
• Manage post-award activities, including salary distributions, ECC certification, no-cost extensions, cost share tracking, and financial transaction approvals.
• Provide regular financial reports and updates to department leadership.
• Support internal and external audits and mentor new investigators through the research funding process.

What you’ll need:

• Master’s Degree in Business, Policy or related field, or an equivalent combination of education and work experience.
• 5 years of progressively responsible experience within research focused private industry or academic research setting.

Additional requirements:

• In depth knowledge of pre and post award compliance including NIH policies and NIH salary cap.
• Experience managing teams including directing work, mentoring growth and managing performance.
• Candidates must have strong leadership, management, financial analysis and oral/written communication, team building, systems expertise, organization assessment, decision-making and interpersonal skills and staff development skills.
• Candidate must demonstrate a high degree of initiative, financial analysis, and human resource management, and a functional working knowledge of academic institutions.

Desired qualifications:

• Experience with UW online systems (SAGE, Workday, etc.)
• Experience managing NIH T32 awards.
• 2 years supervisory experience

About the Department of Laboratory Medicine & Pathology

A regional resource for clinical laboratory services required for innovative patient care, research and educational programs, the Department of Laboratory Medicine & Pathology combines the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomic pathology services. Recognized for excellence in clinical training, world-class research initiatives, and a commitment to community service, we serve labs and medical facilities both nationally and internationally.

Please visit our website to learn more about our department.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.