What are the responsibilities and job description for the Office Coordinator- Case Management & Social Work position at University of Vermont Medical Center?
The Case Management and Social Work team at UVM Medical Center is hiring for an Office Coordinator to join their team!
JOB DESCRIPTION:
The Office Coordinator is responsible for coordinating and directing the activities of a business or medical office. The incumbent is responsible for monitoring the budget and coordinating the general workflow and efficiency of the office.
JOB ACCOUNTABILITIES:
Oversees office procedures to ensure the smooth operation of a department or medical office.
Develops policies and procedures related to workflow and ensures they are followed.
Resolves technical and administrative problems within area.
Reviews invoices and approves bills for payment.
Supervises the timekeeping and payroll process; reviews work schedules; is familiar with overtime practices and monitors overtime use.
Maintains an awareness of FAHC's Policies and Procedures as they apply to the department and its employees.
Acts as primary support person to department leaders.
Prepares correspondence, coordinates special functions, projects and presentations.
Takes minutes at department meetings and distributing appropriately.
Produces reports and statistical data as needed.
Maintains appointment calendars of department personnel; prioritizes matters requiring immediate attention.
Prepares and distributes meeting agendas.
Coordinates conference rooms, AV equipment, and food and beverage requirements.
Confirms appointments as directed.
Networks with relevant agencies and outside contacts to establish and maintain mutually beneficial relationships; renews professional and association memberships.
Coordinates and executes projects particular to the department. Prioritizes assignments and assumes responsibility for such projects.
Organizes travel arrangements such as hotels, airline reservations, rental cars, etc.
Performs office support functions.
Provide specialized clerical/secretarial assistance to subordinate staff.
Oversees the sorting, dating, and distribution of incoming mail.
Oversees outgoing inter-office and USPS mail, ensuring appropriate postage, packaging, insurance, and pickup.
Deals with shipping vendors, tracking accounts and expenses as necessary.
Develops and maintains filing systems for routine office work as well as special projects; supervises the filing of documents, patient records, etc. Informs department personnel of changes to filing procedures.
Ensure that files are regularly purged of outdated and unnecessary documents.
Maintains an inventory of office supplies; makes additions and deletions to the standard inventory.
Verifies delivery of ordered products; processes returns; tracks costs.
Performs other duties as assigned.
EDUCATION:
Must possess an Associate Degree in Business Services or equivalent experience.
EXPERIENCE:
Experience in an office environment sufficient enough to demonstrate advanced skills and abilities.
WHY UVM MEDICAL CENTER (UVMMC)?
UVMMC is dedicated to our patients, providing the highest quality care for patients and their families. It is a mission that defines our culture, one of teamwork and collaboration. Every employee, whether they work directly in patient care or in a supporting role, has a hand in contributing to the wellness of the patient and the community.
BENEFITS:
At UVMMC, we support our employees as passionately as we care for our patients. We offer a comprehensive, total compensation package that includes salary, health and wellness benefits, paid time off, and more.
https://www.uvmhealth.org/medcenter/health-careers/benefits
LEARN MORE:
What is it like working here? https://www.uvmhealthnetworkcareers.org/diversity-equity-inclusion.html
Learn more about our team: https://www.uvmhealth.org/medcenter/departments-and-programs/case-management-and-social-work
Find more information about the University of Vermont Health Network here: https://www.uvmhealth.org/about-uvm-health-network
The University of Vermont Health Network is an Equal Opportunity Employer.
