Regional Campus Program Coordinator

Details

Open Date 04/28/2025

Requisition Number PRN41747B

Job Title Coordinator, Administrative Program

Working Title Regional Campus Program Coordinator

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, business hours. This position is expected to work remotely initially, at which point this position will transition to a hybrid role, requiring regular onsite presence at 225 S University Ave., St. George, Utah (tentatively planned for 2026).

VP Area U of U Health - Academics

Department 01473 - SOM Administration

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $42,000 – 44,000/annually

Close Date 06/28/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Spencer Fox Eccles School of Medicine medical education program is seeking a Regional Admissions and Academic Culture & Community ( RAACC ) Program Coordinator to implement regional recruitment and admissions practices and programs that foster community and belonging in the MD Program for the inauguralSouthern Utah Regional Medical Campus( SURMC ).

This position will partner with two of our central School of Medicine offices: Admissions and Academic Culture & Community. The RAACC Program Coordinator will organize, facilitate, and execute programs to create a welcoming and respectful environment in academic medicine for people from all backgrounds.

The RAACC Program Coordinator will work with leadership from both the Salt Lake City campus and the Southern Utah regional campus to ensure consistent, mission–aligned programming and support across both locations. This role will focus on implementing key initiatives related to medical student admissions and academic culture and community support programs, coordinating the administrative components of the office, and contributing to efforts that promote a welcoming and supportive academic environment. This position will report to the Director of Regional Administration and may require limited travel within the region.

Our generousUniversity staff benefits packageincludes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!

Responsibilities

Essential Functions (Admissions):

• Participates as a member of the Salt Lake City campus Admissions team, bringing regional values and perspectives to the implementation of recruitment and admissions policies and procedures.
• Serves as the first point of contact for Southern Utah Regional Medical Campus regional admissions by responding to applicant, community, and pre-medical advisor inquiries via phone, email, and walk-in.
• In collaboration with the Salt Lake City campus Admissions Office, screens and processes regional applicant records and facilitates the regional interview process.
• In collaboration with the SURMC Dean and the Salt Lake City campus staff, supports recruitment efforts and relationship development with admissions interviewers from the southern Utah region with emphasis on individuals with a rural background.

Essential Functions (Academic Culture & Community):

• Participates as a member of the Salt Lake City campus Office of Academic Culture & Community ( OACC ) team, reflecting regional values and perspectives in the development and implementation of student-centered services. Facilitates cooperative and collaborative community and institutional relationships.
• Develops and implements OACC projects and activities at the regional level.
• Serves as a first point of contact for regional student interest groups, funding requests, OACC related committees, training programs, curriculum requests, resource fairs, socials, safe zone trainings, and service award gifts.
• Works in collaboration with the OACC fellowship program to identify, support and mentor fellows from the region.
• Manages pre-med programs including medical admissions preparatory program, premedical conferences, clinical shadowing program, college visits, outreach activities, and socials.

Essential Functions (shared across program areas):

• Oversees administrative matters regarding the day-to-day operations and procedures related to programming efforts for the office, including scheduling, logistics, and communication with campus collaborators and community partners.
• Supports the development of systems and maintains records to support and advance the program, including regular check-ins with regional and Salt Lake City campus teams to ensure compliance with plans.
• Monitors data and prepares trend reports in collaboration with other departments.
• Prepares or assists in preparing proposals, reports, protocols, presentations, and publications, including progress updates; assists with collecting and compiling survey data to support quality improvement for both internal and external partners.
• Collaborates with School of Medicine teams to create and distribute marketing and outreach materials that promote programming and engagement through digital platforms and social media.
• Processes travel reimbursements, purchase orders, and tracks expenses to ensure efficient office operations.

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Currently lives or plans to live in St. George, Utah or surrounding area
• Comfortable with working in a hybrid model; able to perform successfully remotely and in-person
• Proficient in Microsoft Office, Zoom, Teams, and Google Workspace, with the ability to learn new software programs quickly
• Comfortable taking direction from multiple supervisors
• Flexibility and willingness to help where needed
• Excellent interpersonal and communication skills, both oral and written
• Strong writing skills – must be in the habit of proofreading documents and emails for spelling, grammar, content, and clarity before disseminating
• Exceptional organization and time management skills with extreme attention to detail
• Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines
• Demonstrated experience working independently and as part of a team
• Experience planning and/or coordinating events and programs

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.