What are the responsibilities and job description for the Administrative Program Coordinator position at University of Utah Health?
Details
Open Date
11/14/2025
Requisition Number
PRN43594B
Job Title
Coordinator, Administrative Program
Working Title
Administrative Program Coordinator
Career Progression Track
D
Track Level
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday – Friday, 8:00AM – 4:30PM
VP Area
Academic Affairs
Department
00028 - School of Business-Dean
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
Internal to the Department
Pay Rate Range
$31,600 - $55,000
Close Date
11/20/2025
Priority Review Date (Note - Posting may close at any time)
Job Summary
The David Eccles School of Business at the University of Utah is seeking a full-time Administrative Program Coordinator to support the Eccles School Dean’s Office. This dynamic role is ideal for a proactive, detail-oriented individual who thrives in a fast-paced academic environment.
This role requires an experienced professional who can provide complex administrative support to numerous executives, manage multiple priorities, and meet a variety of deadlines. Proficiency in Microsoft Office Suite is essential. Prior experience with event planning and with university or campus administrative systems is preferred. We are looking for someone who contributes to a collaborative environment, effectively communicates, and who brings a positive and professional attitude to the team.
Responsibilities
This role supports 4-5 members of the executive leadership team. Job duties in this role include:
Managing calendars, including scheduling and coordinating meetings
Organizing and managing various events (faculty and/or staff meetings, seminar speakers, conferences, community events, etc.)
Taking meeting minutes and preparing professional correspondence
Processing reimbursements and invoice payments
Assist with travel arrangements as needed
Other duties as assigned
For the Associate Dean of Research, this position provides additional support with:
Managing database subscriptions for faculty research
Tracking faculty publications
Compile statistical data related to faculty research
This package includes a variety of excellent employee benefits, including health care coverage, retirement plans, and paid leave time as well as other valuable benefits, services, and programs such as tuition reduction. One example is the U’s retirement benefits which amount to a 14.2% contribution in addition to your annual salary.
You may view the U’s total compensation estimator to calculate the approximate value of your total compensation at
www.hr.utah.edu/comp/totalcomp.php
.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Open Date
11/14/2025
Requisition Number
PRN43594B
Job Title
Coordinator, Administrative Program
Working Title
Administrative Program Coordinator
Career Progression Track
D
Track Level
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday – Friday, 8:00AM – 4:30PM
VP Area
Academic Affairs
Department
00028 - School of Business-Dean
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
Internal to the Department
Pay Rate Range
$31,600 - $55,000
Close Date
11/20/2025
Priority Review Date (Note - Posting may close at any time)
Job Summary
The David Eccles School of Business at the University of Utah is seeking a full-time Administrative Program Coordinator to support the Eccles School Dean’s Office. This dynamic role is ideal for a proactive, detail-oriented individual who thrives in a fast-paced academic environment.
This role requires an experienced professional who can provide complex administrative support to numerous executives, manage multiple priorities, and meet a variety of deadlines. Proficiency in Microsoft Office Suite is essential. Prior experience with event planning and with university or campus administrative systems is preferred. We are looking for someone who contributes to a collaborative environment, effectively communicates, and who brings a positive and professional attitude to the team.
Responsibilities
This role supports 4-5 members of the executive leadership team. Job duties in this role include:
Managing calendars, including scheduling and coordinating meetings
Organizing and managing various events (faculty and/or staff meetings, seminar speakers, conferences, community events, etc.)
Taking meeting minutes and preparing professional correspondence
Processing reimbursements and invoice payments
Assist with travel arrangements as needed
Other duties as assigned
For the Associate Dean of Research, this position provides additional support with:
Managing database subscriptions for faculty research
Tracking faculty publications
Compile statistical data related to faculty research
This package includes a variety of excellent employee benefits, including health care coverage, retirement plans, and paid leave time as well as other valuable benefits, services, and programs such as tuition reduction. One example is the U’s retirement benefits which amount to a 14.2% contribution in addition to your annual salary.
You may view the U’s total compensation estimator to calculate the approximate value of your total compensation at
www.hr.utah.edu/comp/totalcomp.php
.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Salary : $31,600 - $55,000
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