Payroll and HR Specialist

Job Summary:
The Payroll and HR Specialist is responsible for ensuring accurate and timely payroll processing while
also supporting various HR functions such as benefits administration, employee onboarding, and record-
keeping. This role requires a detail-oriented individual with a solid understanding of payroll systems,
employment laws, and HR best practices.
Key Responsibilities:
Payroll Management:
 Process bi-weekly payroll for all employees, ensuring accuracy and compliance with federal,
state, and local regulations.
 Work closely with the Academic department to process Adjunct faculty contracts and biweekly
payments.
 Maintain payroll records, including timekeeping, employee earnings, deductions.
 Reconcile employee benefit deductions with the payroll system.
 Handle payroll-related inquiries from employees, provide accurate information and resolving
issues in a timely manner.
 Reconcile payroll prior to transmission and validate confirmed reports.
 Ensure timely and accurate filing of payroll taxes, including quarterly and annual reports.
 Coordinate with Finance/Accounting to ensure payroll entries are correctly recorded in financial
statements.
 Process employee garnishments, benefits, and other deductions.
HR Functions:
 Assist with the recruitment process by coordinating job postings, reviewing resumes, and
scheduling interviews.
 Assist in onboarding processes and collaborate with IT department for new employee access and
with department managers to ensure smooth onboarding.
 Administer employee benefits programs, including health insurance, retirement plans, and other
company-provided benefits.
 Manage employee onboarding and offboarding processes, including processing terminations.
 Maintain up-to-date and accurate employee records, including personnel files and HR databases.
 Support the performance review process, ensuring documentation is completed and filed
appropriately.
 Ensure compliance with employment laws and company policies.
 Handle employee relations issues, escalating to HR Director when necessary.
Compliance and Reporting:
 Stay current on labor laws and regulations to ensure payroll and HR practices comply with legal
requirements.
 Assist with internal and external audits related to payroll and HR.
Qualifications:

Education: Bachelor's degree in human resources, Business Administration, or related field preferred.
Experience: 2-4 years of experience in payroll and HR functions. Experience with payroll software
Skills:
 Strong knowledge of payroll systems and HR practices.
 Excellent attention to detail and organizational skills.
 Proficient in Microsoft Office Suite, especially Excel.
 Strong interpersonal and communication skills.
 Ability to handle sensitive and confidential information with discretion.
 Problem-solving skills and the ability to work under pressure.
Working Conditions:
Full-time position with typical office hours.