Clinic Services Manager

Posting Details

Position Information

Job Title Clinic Services Manager Union Level Department Audiology Clinic Stockton Campus Stockton Posting Number 201304214P Full or Part Time Full Time Number of Months 12 Work Schedule

Work performed during standard business hours.

Position End Date Open Date 12/12/2025 Close Date Open Until Filled Yes Special Instructions to Applicants

For Applicants Seeking Job Opportunities within the University

Internal: Internal applicants will be considered within the first five (5) business days of the posting period.

External: External applicants will be considered on the sixth (6) business day of the posting period.

Sponsorship

This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information

Primary Purpose

The Clinic Services Manager is responsible for overseeing the daily operations of the University of the Pacific Hearing and Balance Center in Stockton. This role includes managing patient services, front-desk operations, and patient service workflows, as well as assisting with billing tasks. In addition to supervisory duties, the manager will perform front desk responsibilities during clinic hours, including patient check-in/check-out, appointment scheduling, and responding to phone inquiries.

The Clinic Services Manager will provide leadership to faculty and staff and collaborate with clinical teams to improve processes and service delivery. This position requires strong multitasking skills, advanced customer service experience, medical office management expertise, and the ability to thrive in a fast-paced environment. The Clinic Services Manager will work closely with clinicians, students, and faculty to ensures seamless operations, while fostering an inclusive and culturally competent healthcare environment.

Essential Functions

• The Clinic Services Manager will lead clinic operations and process improvement
• Oversee day-to-day patient service operations, including patient check-in/check-out, appointment scheduling, and phone call management.
• Perform front desk duties, execute patient service policies and procedures, managing patient inquiries and providing a high standard of customer service.
• Actively identify opportunities for process improvement and automation within clinic operations to enhance service delivery and efficiency.
• Ensure all clinic operations comply with federal and state privacy regulations (FERPA, HIPAA).
• Leadership and oversight of student workers.
• Lead and mentor clinic staff in patient service operations.
• Provide training, evaluate performance and ensure adherence to patient service policies and procedures.
• Manage work schedules and coordinate staff meetings to maintain clinic productivity.
• Ensure optimal patient flow throughout the clinic, coordinating intake, scheduling, and collaboration with clinical staff.
• Address patient concerns and ensure that patients are seen in a timely and efficient manner to enhance overall satisfaction with clinic services.
• Oversee management of patient records, ensuring compliance with HIPAA and other privacy laws.
• Collaborate with the Clinic Director and clinical staff to streamline patient intake, billing, and administrative workflows.
• Cultural Competency and Inclusion including engagement in cultural competency initiatives to foster an inclusive environment for patients, staff, and students from diverse backgrounds.
• Promote and maintain a high standard of customer service that reflects the diverse population served by the clinic.
• Collaboration and support faculty and students with clinic-related administrative tasks, including scheduling, patient appointments, and access to medical records.
• Assist students in understanding clinic processes and navigating patient interactions.
• Collaborate with the Clinic Director on budgeting, purchasing, and managing clinic resources.
• Perform other related duties as assigned based on clinic needs.
  
  

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty and staff.

Minimum Qualifications

• Bachelor’s Degree. (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework.)
• Three (3) years of work experience in a healthcare setting.
• One (1) year in a supervisory or managerial role.
  
  

Preferred Qualifications

• Registered with or actively working toward registration with the California Speech-Language Pathology and Audiology and Hearing Aid Dispensers Board (SLPAHADB) as an Audiology Aide.
• Experience in call center and/or medical records setting.
• Knowledge or experience in medical billing.
• Strong proficiency in office management software (Word, Excel, clinic management systems).
• Experience in supervising administrative staff.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.
  
  

Physical Requirements

The physical demands described here are representative, but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequent standing, walking, sitting, bending, stooping, reaching, computer and phone use. May be requested to lift up to twenty-five (25) lbs. Infrequent climbing stairs, walking across campus. Constant communication using both spoken and written means.

Work Environment/Work Week/Travel

Work performed during standard business hours.

Hiring Range $68,640 - $69,000 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer. Background Check Statement

All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.

Anti-Discrimination/EEO Policy Statement

University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree OR equivalent experience? (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework.)
• Yes
• No
• * Do you have at least three (3) years of work experience in a healthcare setting?
• Yes
• No
• * Do you have at least one (1) year in a supervisory or managerial role?
• Yes
• No
• * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly: Are you currently excluded from participation in federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
• Yes
• No
• * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly: Have you received notice that you are under review for possible exclusion from any federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
• Yes
• No
  

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application
  
  

Optional Documents

• Other Document