Phase II (Administrative) Coordinator

Position Details

Position Information

Position Title Phase II (Administrative) Coordinator

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Phase II Coordinator works collaboratively with the Office of Medical Education to provide administrative and operations support towards the implementation of Phase II curriculum of the undergraduate Osteopathic Medical Education at SOM . Primary responsibilities include providing support solutions for learners, staff, and faculty. The Phase II Coordinator reports to the Director of Pre-Clinical & Clinical Support.

Benefits

UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

Job Duty Name Essential Job Duties

Description Of Job Duties

• Collaborate and coordinatewith the Director of Pre-Clinical & Clinical Support and Phase II Curriculum Director to execute daily operation goals.
• Update and maintain data on a daily basis in the UIWSOM curriculum and content management system, to include rotation schedules, session and room scheduling, and learner assignments.
• Serve as the primary administrative support for assigned team and during Phase II meetings (e.g. take meeting notes).
• Assist with scheduling and coordination of multiplePhase II assessments from development to execution.
• Collaborate with team to support events and projects as assigned.
• Perform other related duties as assigned.
  
  

Qualifications

Knowledge Skills and Abilities

• Excellent written and verbal communication skills.
• Strong skills in creating reports.
• Strong administrative and project/event coordination skills.
• Strong proficiency in Microsoft, Excel, Word, PowerPoint, and Outlook or equivalent.
• Commitment to quality and service.
• Ability to work in a team and flexibility to work with others in a variety of circumstances.
• Ability to effectively prioritize tasks/goal while working with multiple assignments in a deadline driven environment.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .
  
  

Required Education

Bachelor’s Degree.

Required Work Experience

• Three (3)years of professional coordination/administrative support experience in higher education and/or medical school. Note that intern or other relevant experience will be considered.
• Three (3) years of experience in database management in a professional environment.
  
  

Preferred Qualifications

• Familiarity with principles and practices of Osteopathic Medicine.
• MS Teams experience.
  
  

Required Certifications, Licenses Or Registrations

None.

Work Hours

• Monday through Friday 8am to 5pm with extended hours as needed to meet departmental and learning community goals.
• Some weekends may be required.
  
  

Physical Demands

• Ability to lift up to 25lbs for table/chair set-up/tear-down at events and moving testing/event materials.
• Ability to reach overhead, bend, and squat to retrieve testing/event materials.
• Ability to push/pull event carts holding up to 50lbs.
• Ability to actively engage in events for extended periods of time. Ability to regularly move about campus and event venues to actively engage faculty, staff, and students, as well as attend meetings on and off campus.
  
  

Posting Details

Posting Details

Posting Number AS2246PO

Number of Vacancies 1

Job Type Full Time

Job Category Staff (non-exempt)

Desired Start Date 05/01/2026

Position End Date (if temporary)

Reports to Director of Pre-Clinical and Clinical Support

Salary $43,000 Annualized

Open Date 04/16/2026

Close Date

Open Until Filled Yes

Special Instructions to Applicant

N/A.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Title IX

This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.