What are the responsibilities and job description for the Athletics Business Operations Coordinator position at University of the Incarnate Word?
Position Details
Position Information
Position Title Athletics Business Operations Coordinator
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Athletics Business Operations Coordinator is responsible for providing complex coordination of Athletics business operations primarily in the areas of team travel arrangements, camp and clinic scheduling/ management, and student HR processing. The Athletics Business Operations Coordinator reports to the Senior Associate Athletic Director for Operations and Finance.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties
Job Duty Name Essential Duties
Description Of Job Duties
Knowledge Skills and Abilities
Bachelor’s Degree.
Required Work Experience
One (1) year of administrative and or coordination experience supporting complex offices and/or athletic operations.
Preferred Qualifications
None specified.
Work Hours
Monday through Friday 8am to 5pm with extended hours as needed to meet departmental goals.
Physical Demands
Posting Details
Posting Number AS2249PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 06/01/2026
Position End Date (if temporary)
Reports to Senior Associate Athletic Director for Administration
Salary $41,500 Annualized
Open Date 04/21/2026
Close Date
Open Until Filled Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Position Information
Position Title Athletics Business Operations Coordinator
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Athletics Business Operations Coordinator is responsible for providing complex coordination of Athletics business operations primarily in the areas of team travel arrangements, camp and clinic scheduling/ management, and student HR processing. The Athletics Business Operations Coordinator reports to the Senior Associate Athletic Director for Operations and Finance.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties
Job Duty Name Essential Duties
Description Of Job Duties
- Work with administrative staff to coordinate all individual and team travel planning and logistics.
- Coordinate athletic camp and clinic scheduling and planning; process associated financial transactions and reconcile as appropriate.
- Coordinate HR job posting processes for graduate student positions.
- Assist with recordkeeping for areas of responsibility to include filling, processing invoices/requisitions, and creating electronic files as appropriate.
- Assist with budget management.
- Assist with scheduling and planning of special meetings and campus visits for special events.
- Perform other duties as assigned.
Knowledge Skills and Abilities
- Working knowledge of Microsoft Excel and Word.
- Knowledge of NCAA rules and regulations.
- Ability to interpret and apply financial procedures and regulations and analyze financial records.
- Ability to meet deadlines.
- Ability to provide excellent customer service.
- Ability to communicate effectively verbally and in writing.
- Ability to establish and maintain good working relationships with athletic staff, members of other University departments, students, and the general public.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .
Bachelor’s Degree.
Required Work Experience
One (1) year of administrative and or coordination experience supporting complex offices and/or athletic operations.
Preferred Qualifications
- Bachelor’s Degree in a business related field, preferably in Sports Management.
- Higher education experience in an athletics office.
None specified.
Work Hours
Monday through Friday 8am to 5pm with extended hours as needed to meet departmental goals.
Physical Demands
- Ability to lift up to 10lbs of office supplies.
- Ability to reach overhead, bend, squat to retrieve office supplies.
- Ability to actively engage in events for extended periods of time.
- Ability to regularly move about campus during standard duties, as well as attend meetings on campus.
Posting Details
Posting Number AS2249PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 06/01/2026
Position End Date (if temporary)
Reports to Senior Associate Athletic Director for Administration
Salary $41,500 Annualized
Open Date 04/21/2026
Close Date
Open Until Filled Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Salary : $41,500