What are the responsibilities and job description for the Assistant Director of Human Resources position at University of the Incarnate Word?
Position Information
Position Title
Assistant Director of Human Resources
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Assistant Director of Human Resources is responsible for collaborating with staff and faculty throughout the university to improve HR processes in support of the university’s mission and strategic initiatives. The position assists with a variety of HR-related activities such as employee relations, recruiting, benefits, HRIS, accommodations, leave, and project management. The role has general oversight of office operations, including managing the front office staff and serves as the senior HR professional in the absence of the Associate Vice President and HR Director. The Assistant Director of Human Resources reports to the Associate Vice President for Human Resources.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties
Job Duty Name
Essential Duties
Description of Job Duties
- Ensures consistent and equitable application of personnel policies, laws, and regulations throughout the university by providing information to departments and management regarding applicable policies and regulations.
- Assists in the development, implementation, and administration of policies and programs.
- Conducts investigations into employee relations matters.
- Counsels and advises managers on identifying, addressing, and facilitating solutions for employee issues. Advises managers on how to document performance or other issues and follow the progressive discipline process.
- Assists in developing strategic plans for HR.
- Manages and approves actions in HRIS and troubleshoots/resolves issues.
- Manages and trains the front office staff to ensure exceptional customer service is provided, work is accurate and completed timely, and the employee personnel files are completed and up-to-date.
- Works closely with the Payroll Department to resolve issues.
- Designs and develops new HR processes to improve the efficiency of HR operations and administration and recommends new approaches/procedures to effect continual improvement of operations.
- Tracks and manages departmental expenditures and computer inventory; approves purchase orders and ensures accounts do not exceed available funding.
- Conducts and coordinates institutional surveys such as The Chronicle – Great Colleges to Work For and ensures timely completion.
- Develops and maintains collaborative working relationships with departments across the university, especially the Payroll, Finance, and Technology departments.
- Coordinates various employee activities and events.
- Represents HR on various campus and community committees.
- Assists with departmental special projects as needed.
- Performs other duties as assigned.
Qualifications
Knowledge Skills and Abilities
- Knowledge of HR principles and practices, labor laws, employee benefits, compensation and classification, compliance, and reporting laws.
- Understand the workflow of HR operations. Ability to exercise sound judgment and maintain confidentiality.
- Ability to think through problems, organize and seek out information, identify key factors and underlying causes, and generate solutions or resolve discrepancies.
- Ability to develop and maintain relationships in order to establish trust, and credibility. Ability to assert ideas and influence others to gain support and commitment for shared projects.
- Ability to effectively handle and resolve employee relations matters, as well as handle stressful and/or sensitive situations with tact and diplomacy.
- Excellent attention to detail, accuracy, and organization to monitor performance and implement and oversee processes.
- Ability to work independently and as an effective team member in a fast-paced environment. Requires the ability to be proactive, prioritize, and work under pressure.
- Demonstrate a high level of professionalism, customer service, follow-through, teamwork, and flexibility.
- Strong communication skills, both verbal and written. Ability to effectively engage in public speaking, and present informative and understandable presentations in front of groups.
- Strong computer skills and ability to learn new software applications, including database management software and web-based applications. Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
Required Education
Bachelor’s Degree in related field.
Required Work Experience
Five (5) years of professional experience in a Human Resources role within a HR department, including at least two (2) years of lead or supervisory experience.
Preferred Qualifications
- PHR, SHRM-HR.
- HR experience within higher education.
Required Certifications, Licenses or Registrations
None specified.
Work Hours
Monday through Friday 8am to 5pm with extended hours as needed to meet departmental goals.
Physical Demands
- Ability to actively engage in events for extended periods of time.
- Ability to regularly move about campus and event venues to actively engage faculty, staff, and students, as well as attend meetings and/or events at various campus locations.
Posting Details
Posting Details
Posting Number
AS2191PO
Number of Vacancies
1
Job Type
Full Time
Job Category
Administrator (exempt)
Desired Start Date
11/17/2025
Position End Date (if temporary)
Reports to
Associate Vice President for Human Resources
Salary
$77,100 Annualized
Open Date
10/21/2025
Close Date
Open Until Filled
Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Salary : $77,100