Project Coordinator - Project IDEA / HSI-STEM

The University of Texas Permian Basin welcomes applications for the position of Project Coordinator for our Project IDEA and HSI-STEM program

Salary Range

$45,000.00 depending on qualifications

The Program Coordinator, DHSI Grants plays an essential role in the Office of DHSI Grants, supporting the implementation and day-to-day operations of two federally funded projects—Project IDEA and HSI-STEM. Reporting to the Project Manager, this position is responsible for coordinating program activities, managing communications, and assisting with data collection and outreach to ensure smooth and effective grant delivery. The Program Coordinator works closely with faculty, staff, students, and external partners to promote engagement, track progress, and support project goals. This is an ideal opportunity for someone who values collaboration, is highly organized, and enjoys supporting educational programs that enhance student access and success.

1. Support planning and execution of all grant activities.
2. Manage grant program communications and outreach through social media, website, email etc.
3. Screen office calls, visitors, and mail; provide information and assistance, including responding to requests for information as well as maintenance of both grant’s vanity email accounts.
4. Collect and analyze data on/for all programs.
5. Keep updated data and prepare, maintain paperwork, reports, and outreach materials.
6. Help build positive relations within the team and external collaborative parties.
7. Assist in outreach activities among student populations in both k-12 and higher educational settings.
8. Schedule and organize meetings/events and maintain agendas and minutes.
9. Assist in the maintenance and tracking of expenditures and purchasing documentation.
10. Assist in the sourcing, purchasing and procurement of supplies and other activity resources.
11. Support departmental/programs growth and development.
12. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

1. Bachelor’s degree and two (2) years of relative experience.
2. Demonstrates self-motivation and attention to details in all tasks.
3. Excellent communication, time management, and organizational skills.

1. Bilingual – Spanish.
2. Three (3) years of experience working in a higher educational setting, preferably in student success and/or outreach, preferred.
3. Experience utilizing CRM and/or ERP software preferred.
4. Experience working with diverse student populations preferred

Required Application Materials

1. Cover Letter
2. Résumé
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license. Must have and maintain a satisfactory driver’s record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the normal work hours for the university are Monday through Thursday, 7:30 – 5:30 pm; Friday, 8:00 am – 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation

University Benefits

1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University

The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country – full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin – which every year, delivers smart, savvy leaders across the U.S.

As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.