What are the responsibilities and job description for the Surplus Property Manager position at University of Texas at San Antonio?
Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 7637
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property-for Texas, the nation and the world. Learn more online, on UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.
UTSA, situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.
Posting End Date
Applications will be accepted through 11:59 PM CDT on 04/10/2022. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary
Salary Range: up to $40,000 - $52,336.16 annualized, commensurate with education, experience and qualifications.
Hours per Week
Exempt Position: 40 hours per week.
Required Application Materials
Essential Functions
Function: To provide managerial skills required for the operation of the Surplus Property Department.
Scope: Manage the day to day operations of the Surplus Property Department, which is responsible for collecting, redistributing and disposing of all property which has become surplus to the University's needs.
Typical:
Periodic:
Required Qualifications
Preferred Qualifications
Working Conditions
This position will be primarily located:
On Campus: Primary work location will be on the Main UTSA campus.
Additional Information
EO/AA Statement
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.
Regular/Temporary: Regular
Job ID: 7637
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property-for Texas, the nation and the world. Learn more online, on UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.
UTSA, situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.
Posting End Date
Applications will be accepted through 11:59 PM CDT on 04/10/2022. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary
Salary Range: up to $40,000 - $52,336.16 annualized, commensurate with education, experience and qualifications.
Hours per Week
Exempt Position: 40 hours per week.
Required Application Materials
- Resume is required.
- Cover Letter is preferred.
Essential Functions
Function: To provide managerial skills required for the operation of the Surplus Property Department.
Scope: Manage the day to day operations of the Surplus Property Department, which is responsible for collecting, redistributing and disposing of all property which has become surplus to the University's needs.
Typical:
- Manages the storage and disposal of surplus property in a manner which promotes cost containment and redistribution across the campus community while balancing inventory with available warehouse space.
- Ensures that departmental operations conform to institutional policies, UT System Board of Regents rules, University policies and local, state and federal laws.
- Reviews all departmental forms to ensure all surplus property turn-ins, redistributions, disposals and hard-drive destructions are properly documented and recorded in the University's property management systems.
- Develops service-level metrics and tracks cost-containment data for adhoc and quarterly management reporting.
- Cross-trains, coaches and mentors Surplus Property Department staff to ensure workloads are balanced with skillsets across the department and support achievement of operational goals in a safe, efficient manner.
- Ensures custodial records are updated in PeopleSoft Asset Management when capital and controlled assets are transferred to Surplus Property or disposed of via public on-line auction.
- Attends and participates in Facilities Project meetings to discuss and plan for renovation and/or relocation projects which involve surplus property.
- Oversees the image capture and upload of gently used surplus property to ensure property available for re-distribution may be viewed, requested and transferred to members of the campus community upon request.
- Disseminates important policy and procedure information to subordinate staff.
- Manages department budget; monitors and reconciles expenditure. Maintains a sound financial state for the unit.
- Perform other duties as assigned.
Periodic:
- Suggests and implements processes to facilitate workflow and provide superior service to the campus community.
- Develops ad-hoc reports using data from Excel, PeopleSoft and WiseTrack.
- Conducts the annual physical verification of the department's capital and controlled inventory.
Required Qualifications
- Bachelor's Degree from an accredited institution.
- Two years of progressive experience in the management of personal property and equipment, coupled with five years of supervisory experience.
- The ability to sort and analyze large volumes of data related to surplus inventory and create related reports on electronic documents.
- The ability to multi-task and prioritize.
- Good communication skills, both oral and written.
- Standard office equipment including personal computers and Microsoft Office Suite.
Preferred Qualifications
- Bachelor's Degree in logistics management or a related field.
- Similar experience in a private, state or federal education institution.
- Knowledge of UT System Policies and procedures as they relate to the disposal of university/state property.
- Three years of progressive experience in the management of personal property and equipment, coupled with seven years of supervisory experience.
- Experience with PeopleSoft Asset Management or similar ERP system.
- Experience conducting Annual Physical Inventory.
- Experience with Document Management/Records Retention.
- Experience with small order purchases, tracking expended, and cost containment.
Working Conditions
- Frequent exposure to adverse weather conditions and hazards such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and loud noise.
- Lifts, pushes, or pulls 50 pounds with or without reasonable accommodations.
- Frequent travel to various campus locations to inspect equipment and supervise equipment transfers of surplus furniture and equipment.
This position will be primarily located:
On Campus: Primary work location will be on the Main UTSA campus.
Additional Information
- UTSA is a tobacco free campus.
- This is a security sensitive position. Employment is contingent upon a successful background check.
- Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
EO/AA Statement
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.
Salary : $40,000 - $52,336
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