Program Manager

Summary: Under minimal supervision and with limited latitude for the use of independent judgment, manages program related objectives and initiatives, keeps official records, and executes administrative policies determined by or in conjunction with other officials.

Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position’s essential functions.

Statement of Duties and Responsibilities include the following:

Project Coordination and Implementation

Oversees daily operations for all project components and ensures all objectives, timelines, and deliverables are met according to project and university guidelines.

Administrative and Financial Oversight

Develops and maintains procedures for budgeting, recordkeeping, purchasing, and reporting. Tracks expenditures, monitors matching funds, and ensures compliance with all federal and institutional regulations. Prepares documentation for audits and required financial and progress reports.

Grant and Reporting Management

Compiles data, analyzes results, and prepares reports and presentations for federal and university stakeholders. Ensures all performance metrics—such as job creation, training completion, and business participation—are accurately recorded and reported.

Stakeholder and Partner Coordination

Serves as a liaison between UTEP, the City and County of El Paso, Workforce Solutions Borderplex, the Paso del Norte Community Foundation, and private industry partners, maintains communication, and tracks partner commitments and deliverables.

Workforce and Training Support

Works with education and workforce partners to develop and implement workforce training programs. Monitors participant outcomes and ensures alignment with industry workforce needs.

Industry and Innovation Engagement

Supports small and medium-sized manufacturers in joining network. Helps organize supplier summits, training workshops, and events to connect local businesses with defense and aerospace opportunities. Coordinates with startup incubators to support innovation and commercialization.

Strategic Planning and Evaluation

Assists in developing strategies to sustain program activities beyond the grant period. Collects and evaluates program data to assess effectiveness and recommend improvements. Contributes to future grant writing and funding proposals to expand the initiative.

Communications and Reporting

Coordinates marketing and communication efforts for the program including newsletters, promotional materials, and public updates. Prepares materials to highlight program achievements and outcomes for university leadership, funders, and partners.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Required Qualifications:

Education: Bachelor’s degree from four year college or university within area of assigned responsibility.

and

Experience: Five years of related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.