What are the responsibilities and job description for the Finance Manager, UT Libraries position at University of Texas at Austin?
Job Posting Title:
Finance Manager, UT Libraries
-
Hiring Department:
UT Libraries
-
Position Open To:
All Applicants
-
Weekly Scheduled Hours:
40
-
FLSA Status:
Exempt
-
Earliest Start Date:
Jun 16, 2025
-
Position Duration:
Expected to Continue
-
Location:
UT MAIN CAMPUS
-
Job Details:
General Notes
The University of Texas Libraries advances teaching, catalyzes research, and democratizes learning in order to develop critical thinkers and global citizens. As an essential campus partner in building a rich research and learning ecosystem, we are committed to creating and sustaining a community that welcomes and respects all individuals, celebrates different perspectives and experiences, and fosters belonging. To learn more about UT Libraries, please visit our website:
https://www.lib.utexas.edu/
Purpose
UT Libraries seeks an organized, detail-oriented manager with a focus on excellent, customer-centered service to supervise a dynamic team of five that supports the financial and administrative operations of the UT Libraries.
Responsibilities
- Staff and Office Management: Supervise and develop a team of five professionals. Provide support and training to ensure an effective combination of specialization and cross-training. Develop, improve, or sunset workflows to ensure effective processes.
- Financial Expenses Oversight: Review and approve travel and entertainment reimbursements, vendor payments, and interdepartmental vouchers. Review and approve purchase requests, purchase orders, and contract requests. Establish best practices and make recommendations to streamline internal processes and provide greater transparency and risk reduction. Ensure compliance with federal, state, and university policies.
- Report Preparation: Produce financial reports and assist with quarterly budget report preparation for the Chief Financial Officer. Perform financial analysis of accounts and programs. Review team reports and provide ad hoc financial reports as requested.
- Account Oversight and Reconciliation: Monitor account balances, expenditures, and encumbrances. Oversee reconciliation of accounts. Request new accounts. Manage accounts receivables.
- Other related functions as assigned.
Required Qualifications
- Associate’s degree and eight years of progressively responsible experience in finance or accounting with experience in planning, forecasting, and financial analysis, OR a bachelor’s degree and six years of progressively responsible experience in finance or accounting with experience in planning, forecasting, and financial analysis.
- Three years of supervisory experience (can be concurrent with previous requirement).
- Commitment to creating a welcoming environment that values different perspectives and approaches.
- Excellent interpersonal and communication skills with a focus on diplomacy and discretion.
- Demonstrated ability to plan, initiate, and complete assignments with minimal direction.
- Demonstrated high attention to detail and organizational skills with the ability to prioritize workflows and meet deadlines.
- Demonstrated experience showing resourcefulness and persistence in problem solving.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Bachelor’s degree in Finance, Accounting, or Business Administration
- Experience at UT Austin, or a university environment.
- More than the required experience.
- Experience being progressively responsible for procurement and payment processing.
- Experience with university administrative systems such as *DEFINE, FRMS, Cognos, and Workday.
We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.
Salary Range
$70,000 depending on qualifications
Working Conditions
- Repetitive use of a keyboard at a workstation
- Prolonged screen time
- Typical library conditions
Work Shift
Monday-Friday, between the hours of 7am and 6pm, as arranged with manager.; flexible work arrangements with up to two days remote available after initial onboarding.
Required Materials (PDF preferred)
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
During your application, you will be asked the following questions:
- How would you describe your approach to supervising and supporting team members?
- Can you tell us about a time when you made an extra effort to ensure clear communication with someone? What did you do, and what was the outcome?
- Please tell us about a time you improved a process or workflow. What was the problem, what was your approach, and what was the outcome?
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
-
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
-
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
-
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
-
Equal Opportunity Employer:
The University of Texas at Austin, as an
equal opportunity/affirmative action employer
, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
-
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
-
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original
documents
to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
-
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English)[PDF]
- E-Verify Poster (Spanish)[PDF]
- Right To Work Poster (English)[PDF]
- Right To Work Poster (Spanish)[PDF]
-
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in
HOP-3031
.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may
access the most recent report here
or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.Salary : $70,000
