Administrative Program Coordinator for the Center for Law and Democracy

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Job Details:

The University of Texas at Austin is hiring a full-time Administrative Program Coordinator for the Center for Law and Democracy, housed in the university's Department of Government in the College of Liberal Arts.

The Center for Law and Democracy supports research, teaching, and publishing that deepen interdisciplinary work across public law and political science. Home to both long-standing and new research, and innovative partnerships across campus and across the world, the Center convenes faculty, undergraduate students, and graduate students working at the nexus of law and democracy. Started in 2025, the Center is expanding its programs and funding, and this position will be an instrumental part of that effort.

This position has a fixed term of three years. The Center is working to raise sustained funding to maintain this position beyond these three years, but that is not yet secured so cannot be guaranteed.

What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:

https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/.

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff Professional Development Fund.

The Administrative Program Coordinator will help advance the work of the Center through program development, fundraising, and grant writing. The position will oversee the daily operation of program activities, work with Center directors to develop and fund new programs, and work with stakeholders across campus and globally to facilitate program objectives.

The position responsibilities are to:

• Develop mechanisms to plan and monitor programs, measure program success, update stakeholders, and document procedures
• Run student programs by coordinating outreach, application processes, applicant communications, and student preparation
• Advance fundraising by conducting research, maintaining donor lists, and coordinating donor meetings and materials
• Advance grant activities by coordinating grant research, proposals, submission, and reporting
• Develop communications plan, including maintenance of website, social media, newsletter, media list, and outreach list
• Develop marketing materials, press releases, and presentation materials
• Organize Center events and travel
• Monitor budgets and issue payments, reimbursements, and fellowships
• Supervise student work on Center projects
• Represent the Center at professional organizations and events

The required qualifications include:

• Demonstrated interest or experience in law or democracy
• Excellent organizational and communication skills, along with enthusiasm to improve these skills
• Minimum 3 years of experience coordinating or administering a program, or analogous leadership experience
• Experience producing varied types of written products and communications materials
• Track record of attention to detail, initiative, exceptional work ethic and integrity, and excellent interpersonal relationships
• Bachelor's degree in a field related to the work being performed

Relevant education and experience may be substituted as appropriate.

The preferred qualifications include:

• Experience organizing and supervising the work of others
• Graduate degree in a related field

The salary for this position is $41,700 , depending on qualifications.

This is a full-time position working on site at the University of Texas at Austin. Occasional travel may be required. Extended work hours may be required.

This position is 40 hours per week, with the schedule to be determined with the successful applicant.

• Resume/CV
• Cover letter explaining their interest and experience that make them a good fit for this position
• 3 work references with their contact information; at least one reference should be from a supervisor

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new resume for subsequent applications. Any additional required materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatallrequired materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current university employee, login to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional required materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.