HR Coordinator-College of Law- UTK

This position exists to provide guidance, support, and consultative services for HR functions across the college. As our college functions with a central business office instead of having Business Managers in each unit, this position is critical to ensuring that positions are classified, recruited, appointed, and processed accurately and timely. This position serves as a liaison with campus Human Resources, Payroll, Office of Equal Opportunity and Accessibility, Chancellor's Office, Office of the Provost, and CGE related to HR matters associated with the coordination and review of all college personnel functions. Critical decision-making and confidential record-keeping related to all personnel (from hiring to termination) directly impacts the college and the university's ability to follow consistent and compliant employment practices. Due to the sensitive nature of personnel issues this position holder must be professional and discrete.

Staff Recruitment, Onboarding, and Oversight

• Conducts preliminary reviews of staff position descriptions and facilitates submission of classification requests through HR Compensation team. In collaboration with Assistant Dean for Finance, Administration, and Operations, consults with departments, advises, and assists with development of staff position descriptions
• Conducts hiring of college unit staff; processes DASH requisitions, assists with job advertisement development, maintains candidate files in DASH, assists with setting up interviews as needed, conducts reference checks for final candidates as needed, verifies new employees have completed their New Employee Orientation (NEO) and have received and completed all required documentation. Enters offers for requisitions
• Manage recruitment process from posting through closing, track status of the requisition to ensure timely closing of postings
• Meet with department committees to educate on search best practices
• Manage onboarding of college faculty and staff
• Advise leadership on FML, PPL, FMDA, Sick Leave, Annual Leave, and Longevity
• Serve as point of contact for workers comp issues and ensure appropriate reporting to campus risk management office
• Interpret policy, ensure compliance, troubleshoot, research, and provide guidance to staff/faculty
• Serve as consultant/advisor to college leadership
• Work closely with Center for Global Engagement (CGE) to coordinate completion of visa application and extension documents; validate information provided for H1-B and J-1 new and renewal requests; troubleshoot immigration status issues
Provide work direction, training, and guidance to Administrative Assistant assisting with DASH entries, document processing, and ERP transactions

Faculty Recruitment and Appointments

• Manage all aspects of faculty recruitment, hiring, and reappointment processes
• Manage all aspects of adjunct & MLS adjunct hiring (3xs a year), onboarding, and payment process, working with Deans and Department Heads to determine anticipated courses and enrollments
• Interface with college deans to provide oversight, advise on unusual situations, and making recommendations on how to handle sensitive issues during faculty searches
• Ensure proper integration of assigned professorships, ADA pay funding changes, and additional enrollment payments to MLS adjuncts in ERP system to ensure efficient use of E&G and private funding budgets
• Track and report on faculty hiring; ensure startup account information is accurate in offer letters and that accounts are correctly created and administered; provide reports, including forecasting, related to faculty hiring, salary, and startup data
• Consults on faculty appointments for budget and position control
• Manage NTT Faculty reappointment process and associated pay changes
• Maintain data relating to faculty hiring, compensation, and turnover; provide reports as necessary
Provide routine and ad-hoc data and reports as requested

HR policies, procedures, programs, reports, and laws:

• Oversee the I-9 and e-verification process for federal & state compliance; oversee monitoring of non-citizen work permission
• Manage Tennessee Law Scholar (GRAs) student positions to ensure proper allocation across the college; create reports as requested by college leadership
• Conduct continuous review of internal HR processes in order to streamline and automate when possible
• Develop and deliver training to administrative staff college-wide on preparation and submission of HR documents, college procedures and campus HR policies; maintain inventory of training material
• Provide expert guidance to leadership for procedures & processes related to annual performance reviews, employee performance management, and disciplinary actions; refers complex issues to Assistant Dean for Finance, Administration, and Operations
• Assist in the response for information from college leadership, auditors, central administration and outside agencies by compiling information, analyzing data, and making projections as necessary
Manage college email inbox by answering HR questions, execute requests for HR processes, provide expert guidance and policy interpretation, and use judgment to determine when to escalate an issue to Assistant Dean for Finance, Administration, and Operations

Other duties:

• Serve as college-wide subject matter expert for payroll, ensuring full compliance with applicable policies, and as a college liaison to UT Payroll Office
• Provide expert assistance and training for time entry, leave requests, approvals, and related issues
• Oversee bi-weekly and monthly time entry and approvals
• Ensure recovery of payroll over payments and correction of errors
• Provide work direction, training, and guidance to Administrative Assistant and Financial Analyst assisting with DASH entries, document processing, and payroll transactions
• Assist with annual merit process by advising and making recommendations to college deans upon request

Required Qualifications

• Education: Bachelor's degree
• Experience: Three years of HR experience OR an equivalent combination of education and experience
• Knowledge, Skills, Abilities: Working knowledge of Microsoft Office & Adobe Suite
  • Knowledge and understanding of general accounting practices
  • Knowledge and understanding of human resources principles
  • Knowledge and understanding of HR processes associated with hiring, I-9 and e-verification
  • Working knowledge of Oracle
  • Excellent written and verbal communications skills
  • Working knowledge of Microsoft Office
  • Organizational, time management and analytical skills
  • Ability to multi-task and prioritize tasks based upon various needs of others while meeting time sensitive deadlines.
  Ability to practice at a high level of confidentiality.
  

Preferred Qualifications

• Education:
• Experience: Oracle experience; higher education experience
• Knowledge, Skills, Abilities
  

Work Location: Onsite at the University of Tennessee Knoxville Winston College of Law

Compensation and Benefits

• UT market range: MR09
• Anticipated hiring range: $55,000 - $68,000

Application Process: Interested individuals should apply by August 25, 2025 .

For full consideration, applications should be accompanied by a cover letter, resume, and names and contact information for three professional references. Review of applications will begin immediately. All applicants must apply online to be considered for this position.

About The College:

The University of Tennessee Winston College of Law, founded in 1890, is accredited by the American Bar Association and is a charter member of the Association of American Law Schools. The mission of UT Law is to prepare students for the practice of law by integrating theory and practice across the curriculum, with an emphasis on clinical and skills training, innovative classroom teaching, legal writing, and professional values. The college endeavors to produce high-quality scholarship that examines, explains, critiques, and improves the law and the legal system. UT Law strives to serve the university, the campus, the profession, and the public by developing and sharing its talents and expertise.

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!