What are the responsibilities and job description for the Administrative Coordinator - College of Law - UTK position at University of Tennessee, Knoxville?
Job Description
The Administrative Coordinator provides support to the College of Law Business Office, making the entire operation more effective and efficient. The AC supports the Business Office by entering Accounts Payable, Receivables, Travel, and other related transactions into the university ERP system. This position is also responsible for many HR/Financial functions for the college including student hiring, ERP transactions, bi-weekly payroll, and labor distribution changes. This position may supervise college student workers.
Responsibilities
Business Office Administrative Duties:
Required Qualifications
Preferred Qualifications
Application Process: Interested individuals should apply by June 5, 2026.
For full consideration, applications should be accompanied by a cover letter, resume, and names and contact information for three professional references. Review of applications will begin immediately. All applicants must apply online to be considered for this position.
Compensation And Benefits
The University of Tennessee Winston College of Law, founded in 1890, is accredited by the American Bar Association and is a charter member of the Association of American Law Schools. The mission of UT Law is to prepare students for the practice of law by integrating theory and practice across the curriculum, with an emphasis on clinical and skills training, innovative classroom teaching, legal writing, and professional values. The college endeavors to produce high-quality scholarship that examines, explains, critiques, and improves the law and the legal system. UT Law strives to serve the university, the campus, the profession, and the public by developing and sharing its talents and expertise.
About Us
Additional Information on all postings provided by UTK
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.
Apply today and join the Tennessee Volunteer community!
The Administrative Coordinator provides support to the College of Law Business Office, making the entire operation more effective and efficient. The AC supports the Business Office by entering Accounts Payable, Receivables, Travel, and other related transactions into the university ERP system. This position is also responsible for many HR/Financial functions for the college including student hiring, ERP transactions, bi-weekly payroll, and labor distribution changes. This position may supervise college student workers.
Responsibilities
Business Office Administrative Duties:
- Support the College of Law Business Office making the entire operation more effective and efficient. They will accomplish this by performing complex administrative services and diversified tasks
- Responsible for answering all general business office phone calls and monitoring the general business office email account
- Provides front-desk customer service to students, faculty, staff, and law school visitors
- Initiating and composing correspondence, compiles data, and prepares reports for the department, entering information into the ERP system for accounts payable, receivables, travel and other related business transactions of the college.
- Responsible for requesting and returning building keys, managing office moves, and purchasing general office supplies, books, name badges, computer equipment, distributing mail, maintenance requests and other necessary office items
- Identify and count items going to surplus, submit forms and coordinate the pick up of items
- Audit and reconcile monthly postage and copier charges by reviewing reports from the UT Postal Services and Convenience Copier and comparing to college records.
- Responsible for procurement card transactions and the audit and reconciliation process.
- Assist the HR coordinator with processing of HR transactions into the ERP system to include position changes, salary changes, personnel changes, and terminations
- Work with confidential and time-sensitive information.
- Communicate and deliver training to all new hires in regard to employment paperwork completion and will process I-9 verifications for student assistants.
- Enter students in the college portal and train students on time entry process.
- Audit time reported in the Law portal for all staff, administrators, student employees, and student actors for accuracy, complete timely and accurate time entry in ERP system and verify supervisor approval for all student hours
- Complete additional payments for staff or students where necessary
- Track Graduate student hours in the college portal to ensure compliance for the total required hours per year
- Ensure all staff and students have a proper labor distribution in place by running multiple reports in ERP system each week
- Create and manage all labor distributions to include labor schedules and pay elements in ERP system for staff and students to ensure proper payroll distribution occurs for each assignment
Required Qualifications
- Education: Associate’s degree
- Experience: 2 years of work experience OR an equivalent combination of education and experience
- Knowledge, Skills, Abilities: Working knowledge of Microsoft Office & Adobe Suite
Preferred Qualifications
- Education: Bachelor's Degree
- Experience: 1 years of work experience OR an equivalent combination of education and experience
- Knowledge, Skills, Abilities: Experience with ERP/SAP systems is preferred
Application Process: Interested individuals should apply by June 5, 2026.
For full consideration, applications should be accompanied by a cover letter, resume, and names and contact information for three professional references. Review of applications will begin immediately. All applicants must apply online to be considered for this position.
Compensation And Benefits
- UT market range: MR05
- Anticipated hiring range:
- Find more information on the UT Market Range structure here
- Find more information on UT Benefits here
The University of Tennessee Winston College of Law, founded in 1890, is accredited by the American Bar Association and is a charter member of the Association of American Law Schools. The mission of UT Law is to prepare students for the practice of law by integrating theory and practice across the curriculum, with an emphasis on clinical and skills training, innovative classroom teaching, legal writing, and professional values. The college endeavors to produce high-quality scholarship that examines, explains, critiques, and improves the law and the legal system. UT Law strives to serve the university, the campus, the profession, and the public by developing and sharing its talents and expertise.
About Us
Additional Information on all postings provided by UTK
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.
Apply today and join the Tennessee Volunteer community!