Chief of Staff-College of Medicine

Job Description

Market Range: 18

Hiring Salary: Salary Commensurate with Education and Experience

The Chief of Staff is a senior-level position reporting directly to the College of Medicine Executive Dean. The position is responsible for managing high-priority, complex projects and initiatives that impact the organizational efficiency of the Executive Dean's office and the College of Medicine. The Chief of Staff manages operations within the Executive Dean's office, coordinates communication between departments, represents the Executive Dean in internal matters, and works with other senior leaders to complete strategic projects as identified by the Executive Dean. Furthermore, the position directly supervises the communications/marketing coordinator and the Dean's office admin staff to manage the flow of communication and make sure building operations run smoothly within the College of Medicine.

Responsibilities

• Identifies issues delaying strategic priorities and coordinates with Executive Dean's senior leadership teams to determine and implement solutions.
• Prioritizes tasks, oversees meeting preparations, and manages daily operations of the Dean's office.
• Implements performance measurement systems to track progress and effectiveness of initiatives within the Executive Dean's office.
• Develops, designs, and implements initiatives that improve organizational culture within the College of Medicine.
• Collaborates with faculty, staff, and students to identify and eliminate barriers to improving workplace and classroom performance.
• Collaborates with the Communications/Marketing Coordinator to develop and implement effective internal communications strategies, processes, and systems to support new initiatives.
• Builds and leads cross-functional teams of college personnel to address operational challenges within the College of Medicine.
• Implements communications systems that promote accessibility and engagement between staff, faculty, students, and senior leaders.
• Mediates issues within the Executive Dean's office and senior leadership between team members on behalf of the Executive Dean.
• Provides leadership, guidance, and support to the Communications/Marketing Coordinator and Executive Dean's office administrative staff, in alignment with departmental and organizational goals.
• Serves as liaison between the communications team and other departments to ensure consistent messaging and collaboration.
• Performs other related duties as assigned.
  
  

Qualifications

EDUCATION: Bachelor’s Degree. (Master’s Degree preferred.) (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years of related experience with at least two (2) years in leadership roles.

Knowledge, Skills, And Abilities

• Ability to manage cross-functional teams.
• Strong analytical and problem-solving capabilities.
• Ability to understand how decisions impact the culture of the organization.
• Strong organizational skills, managing a wide variety of data, information, and calendars.
  
  

WORK SCHEDULE: This position may occasionally be required to work weekends and evenings. May require occasional overnight travel.