What are the responsibilities and job description for the Manager, Advance Operations - Foundation Special Events - Full Time Days (8:30AM position at University of Southern California?
JOB ACCOUNTABILITIES
- Database Administration:
- Manage daily operations of the constituent database (e.g., Raiser's Edge, Salesforce), including data entry, auditing, and maintaining record integrity for alumni and donors.
- Gift Processing & Receipting:
- Oversee the timely recording of all charitable gifts and pledges. Ensure compliance with IRS regulations, CASE standards, and institutional policies.
- Reporting & Data Analysis:
- Generate regular fundraising reports, campaign summaries, and mailing lists for development officers and leadership.
- Annual Fund Operations:
- Manage the technical execution of annual giving cycles, including direct mail segments, email appeals, and Giving Day logistics.
- Work with Development Specialist - Donor Data to pull complex mailing and solicitation lists, ensuring accurate suppression (e.g., excluding recent donors or "do not contact" records).
- Track and report on Annual Fund KPIs, such as retention rates, acquisition costs, and average gift size.
- Prospect Research & Management:
- Conduct deep-dive research on individuals, corporations, and foundations using tools such as WealthEngine, DonorSearch, etc.
- Support the maintenance of the prospect pipeline by working with Philanthropy Officers to ensure move management stages are updated by Philanthropy Officers
- Donor Stewardship Support:
- Coordinate the personalized acknowledgment process and track donor engagement trends to support stewardship strategies.
- Financial Reconciliation:
- Work with the Finance Office to reconcile monthly revenue, assist in preparing for annual audits, financial reports. Work and present budgets and projections.
- Team Supervision:
- Manage the Development Specialist- Donor Data to ensure alignment with fundraising goals.
JOB QUALIFICATIONS
Education
Minimum Education:
Bachelor's Degree
Work Experience
Minimum Experience:
5-7 years
Under the direction of the Foundation President, the Manager of Advancement Operation establishes the operational core for fundraising and engagement efforts. The Manager of Advancement Operations supports the fundraising goals by overseeing CRM administration, gift processing, data analytics, financial reporting, prospect research, fund appeals, and other initiatives. The Manager of Advancement Operation enhances the flow and efficiency of fundraising by managing and coordinating processes, data system, and operational policies.
Job ID REQ20174806
Posted Date 05/07/2026
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