What are the responsibilities and job description for the Commercial Operations Administrator position at University of Southern California?
Organizes and manages the business interface between the university's computer chip fabrication service (MOSIS) and its customers. Contacts potential customers in order to increase MOSIS business. Reviews, negotiates, and approves in-going purchase orders. Prepares special reports and analyses for management.
1. Business process execution
- Utilize existing NDA, quote generation, PO processing, and invoicing systems in Hubspot and the USC financial systems to track and expedite customer engagement.
- Work with the commercial team and customers to identify blockers and drive resolution of day-to-day execution problems. A strong sense of ownership and the ability to work in a dynamic environment is essential
- Define long-term process improvements and collaborate with the IT and commercial teams to streamline the process flow, including the utilization of AI tools within the HubSpot environment.
2. Customer Support
- Be the go to individual for customer business cycle status and response to direct customer inquiries. Being proactive in delays and communications of problems.
- Develop open and direct relationships with customers and provide the pulse to the commercial team on customer satisfaction and engagement. Escalate customer support problems quickly.
Desired Traits & Qualifications
- Organized and detail-oriented: capable of managing multiple workstreams across disparate departments (Engineering, Finance, IT Commercial)
- Communications: Ability to handle a high volume of email, phone, and Slack channel communications while maintaining a professional, calm voice.
- CRM experience; general experience in a CRM tool, with Hubspot experience a plus. Expertise not required but desirable.
- Fast learner: the ability to learn and grow with the team as we expand and step up to higher skills roles rapidly.
The hourly salary range for this position is up to $60/hour. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Minimum Education: Bachelor's degree Additional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 5 years Minimum Skills: Through knowledge of issues involved in processing & negotiating customer orders & managing accounts receivable. Familiarity with integrated circuit fabrication technologies & cost issues. Knowledge of various computer operating systems (e.g., Sun/Unix, VAX/VMS, & DOS/Windows). Candidate must be a US person (permanent resident or US Citizen).
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety.